Executive Assistant to Chairman

Xingang Investment Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading investment firm in Singapore seeks an experienced executive assistant to support the Chairman. The role involves managing the Chairman's schedule, orchestrating board meetings, and providing holistic support across professional and personal domains. Candidates must have a relevant diploma, at least 5 years of experience, excellent organizational skills, and proficiency in both English and Mandarin. Strong knowledge of employment laws in Singapore is essential. This position offers a chance to play a pivotal role in a dynamic environment.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Excellent organizational and multitasking skills with strong attention to detail.

Responsibilities

• Serve as the primary strategic partner to the Chairman, optimizing their schedule.
• Prepare executive-level communications for high-stakes meetings.
• Manage relationships with board members, investors, and other stakeholders.

Skills

Organizational skills

Multitasking

Professional communication in English

Proficiency in Mandarin

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

MS Office

HRIS systems

Job description

Key Responsibilities

• Serve as the primary strategic partner to the Chairman, optimizing their schedule and managing all administrative and logistical functions.
• Act as the key representative and gatekeeper for the Chairman's office, managing relationships with board members, investors, and other key stakeholders.
• Prepare and polish executive-level communications, presentations, and briefing materials for high-stakes meetings.
• Orchestrate all aspects of board meetings, executive offsites, and other corporate functions with flawless execution.
• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.
• Provide holistic support across professional and personal domains, enabling the Chairman to maintain focus on strategic priorities.
• Independently manage special projects and confidential assignments with absolute discretion and integrity.

Requirements

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills in English (written and spoken).
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.
• The proficiency in Mandarin language is required as the position involves communicating with stakeholders and business partners.