Receptionist cum Admin Executive (Aesthetics, Perm, West)

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is looking for a professional Receptionist to manage front office operations. Responsibilities include managing visitor inquiries, coordinating administrative tasks, and providing executive support to senior management. Candidates should have 5-8 years of relevant experience, proficiency in Microsoft Office applications, and excellent customer service skills. This is an opportunity to work in a dynamic environment and support a team of executives.

Qualifications

• Minimum 5–8 years of experience in an administrative, executive support, or office management role.
• Proven experience supporting senior executives (Director level and above).
• Prior receptionist or front-desk experience is a strong advantage.

Responsibilities

• Serve as the first point of contact for all visitors.
• Provide administrative support to functional leads including calendar management and meeting coordination.
• Manage incoming calls, emails, and general enquiries.

Skills

Customer service orientation

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Education

Diploma in Business Administration or related field

Job description

Location: Central

Working Hours: Mon – Thur: 8:30am to 5:30pm, Fri: 8:30am to 4:30pm

Salary: Up to $5,000 per month

Job Description

• Reception & Front Office Management
  • Serve as the first point of contact for all visitors, ensuring a professional and welcoming front-of-house experience.
  • Manage incoming calls, emails, and general enquiries, routing them appropriately and responding promptly.
  • Oversee meeting room bookings, visitor registrations, and office access passes.
  • Coordinate refreshments, meeting room set-ups, and video conferencing facilities for internal and external meetings.
  • Maintain reception area, ensuring it is tidy, presentable, and well-stocked with necessary materials.
  • Liaise with building management and vendors on front-office, facilities, and security-related matters.
• Administrative & Executive Support
  • Provide administrative support to functional leads, including calendar management, scheduling, and coordination of meetings and activities.
  • Assist with occasional travel arrangements such as flight bookings, accommodation, and itineraries for overseas trips.
  • Prepare basic PowerPoint presentations for meetings and other business needs.
  • Support billing administration, vendor invoice processing, and coordination with finance on payments.
  • Track and process expense claims, ensuring accuracy, proper documentation, and timely submission.
  • Coordinate logistics and materials for internal and external meetings, including board meetings (e.g. room set-up, VC facilities, reminders, and materials preparation).
  • Maintain organised records, documentation, and filing systems (physical and digital).
  • Provide ad-hoc administrative support and office coordination duties as required.

Requirements

• Diploma in Business Administration or a related field preferred.
• Minimum 5–8 years of experience in an administrative, executive support, or office management role; prior receptionist or front-desk experience is a strong advantage.
• Proven experience supporting senior executives (Director level and above).
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Professional and communication style, with strong customer-service orientation.
• Singaporeans only