Assistant to Head of Administration & Human Resource

Planworth Global Factoring (S'pore) Pte Ltd; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A dynamic financial services provider seeks an Assistant to the Head of Administration & Human Resources in Singapore. The ideal candidate will manage HR functions, ensure compliance with labor laws, and lead IT projects. This full-time role offers a unique blend of operational and strategic responsibilities in a fast-paced environment. We are looking for someone with 3-5 years of experience who is proactive and capable of taking initiative in a growing, innovative company.

Benefits

Direct mentorship from the Head of Administration & HR

Surroundings of food and shopping at Arab Street

No CBD charges

Qualifications

• 3–5 years of experience in HR, Admin, or Business Operations.
• Strong understanding of Singapore labor laws and HRIS systems.
• Ability to lead IT vendor search and implement digital tools.

Responsibilities

• Manage recruitment, payroll administration, and HR compliance.
• Oversee office administration, vendor management, and budgets.
• Assist in coordinating strategic partnerships for sales.

Skills

HR compliance

Process Engineering

IT vendor management

Business Acumen

Proactive problem solving

Education

Bachelor's degree in Human Resources, Business Studies, or equivalent

Job description

Job Highlights

• Executive Access: Fast-track your career with direct mentorship from the Head of Administration & Human Resource. You will be at the center of the "Engine Room," learning the strategic blueprint of the business.

• High-Impact Hybrid Role: A unique blend of 60% operational excellence (HR/Admin) and 40% strategic growth (IT/Sales Support/Partnerships).

• Strong Growth: Join a high-caliber, young, and creative team in a company with an aggressive, positive growth trajectory.

Job Summary

We are looking for a highly capable Assistant to the Head of Administration & Human Resources. This role is designed for a "Force Multiplier"—someone who can take full ownership of the day-to-day business foundations while proactively building systems for the future.

You will be the Head of Administration & HR’s right hand. One moment you will be ensuring HR compliance and payroll are perfect (The Steward); the next, you will be researching IT infrastructure or coordinating revenue-driving partnerships as a support to the sales team (The Pioneer). We need someone who is too experienced to need hand‑holding, but hungry enough to dive into the "grit" of a fast-growing business.

Job Description (What You Will Build & Manage)

1. HR & Compliance Architecture (60% Focus)

• Full-Spectrum HR: Manage recruitment, payroll administration, CPF/IRAS submissions, and ensure strict compliance with Singapore Labour Laws.

• Process Engineering: Take messy or manual workflows and turn them into simple, bulletproof Standard Operating Procedures (SOPs).

• Office Governance: Oversee office administration, including vendor management, facility upkeep, and administrative budgets.

• Employee Experience: Drive culture through wellness initiatives, staff engagement, and performance appraisal coordination.

2. Executive Strategic Support & IT (40% Focus)

• IT & Systems Ownership: Act as the lead for internal tech projects. You will compare vendors, oversee firewall setups, and manage the overhaul of internal data storage systems.

• Sales & Partnership Liaison: Assist the Head in coordinating strategic partnerships and initiatives that allow Sales Team & your manager to drive company revenue.

• Product Expertise: Learn the specifications of our financial products (Property Financing/Factoring) to support sales execution and training.

• Executive Efficiency: Act as a "Strategic PA"—executing research, coordinating high-level meetings, and managing major projects with minimal direction.

Qualifications (The "Steward-Pioneer" Profile)

• Experience: 3–5 years of progressive experience in HR, Admin, or Business Operations. Experience in a fast-paced corporate environment or startup is highly preferred.

• HR Knowledge: Strong understanding of Singapore labour laws and HRIS systems. While we have support from Head of HRs, you must ultimately be able to handle HR independently.

• Technical Savvy: You are a "problem solver" with technology. You can lead an IT vendor search, understand basic network security (firewalls), and implement new digital tools.

• Business Acumen: Good with numbers; able to understand financial concepts and provide reports for management.

• The Mindset: A "Go-Getter" who is proactive. You don’t wait for instructions for every step; you find the solution and bring it to the Head.

• Education: Bachelor's degree in Human Resources, Business Studies, or equivalent.

Where are we?

• Ideal Location: Located within The Plaza (Bugis area).

• Accessibility: 5 mins walk to Bugis MRT Station.

• Perks: Surrounded by Arab Street’s food and shopping; No CBD charges.

Additional Information

• Career Level: First-line management / Executive Assistant Track

• Qualification: Diploma / Bachelor’s Degree

• Years of Experience: 3–5 years in a fast-paced industry

• Job Type: Full-Time, 5-day work week