Admin (6months contract)

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global data center operator in Singapore is seeking a professional for office management responsibilities. The ideal candidate will have at least 3 years of relevant experience, a diploma in Business Administration, and be proficient in Microsoft Office. Key duties include managing procurement processes, maintaining office equipment, and coordinating deliveries. This role supports various operational tasks in a fast-paced environment.

Qualifications

• Minimum 3 years of relevant work experience.
• Background in office administration or procurement is preferred.
• Familiarity with soft facilities management.

Responsibilities

• Manage purchase requests and ensure compliance with procurement procedures.
• Maintain and update purchase trackers for procurement processes.
• Coordinate security access for deliveries and manage maintenance requests.

Skills

Microsoft Office applications

Office management

Procurement

Property management

Education

Diploma in Business Administration

Tools

SAP

Job description

COMPANY OVERVIEW

A global data center operator based in Singapore, recognized for its scalable and energy‑efficient infrastructure, supports hyperscale and enterprise clients across key international markets.

JOB RESPONSIBILITIES

1. Use internal financial systems to manage purchase requests, purchase orders, goods receipts, service reports, and customer acceptance forms, ensuring timely processing and compliance with procurement procedures.
2. Maintain and update trackers such as:
   • Purchase Request/Purchase Order tracker
   • Customer Acceptance Form tracker
   • Capitalized asset tracker
   • Telecommunications tracker
   • Defects tracker
3. Coordinate security and vehicle access for deliveries and notify relevant requestors.
4. Assist with soft facilities and delivery services, including:
   • Vendor coordination for replenishments (e.g., vending machines, bottled water)
   • Pest control scheduling and follow‑ups
   • Timely replacement of dust control mats
5. Liaise with cleaning teams and conduct site checks to ensure cleanliness of the building and compound.
6. Participate in weekly site inspections with operations teams and assist with VIP visit preparations.
7. Manage meeting room bookings and ensure rooms are well‑maintained, including:
   • Beverage replenishments
   • Room setup for visitors
   • Snack ordering support when needed
8. Oversee maintenance and repairs of office equipment, furniture, and fittings (e.g., copiers, shredders, air purifiers).

JOB REQUIREMENTS

1. At least 3 years of relevant work experience.
2. Diploma in Business Administration, Office Management, or a related field.
3. Background in office administration, procurement, property management, or soft facilities (e.g., workplace safety, pest control) is preferred.
4. Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
5. Familiarity with SAP is an advantage.