Office Administration jobs in Singapore

We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands‑on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.

Reports To: Head of Studio

Experience Level: 3-5 years, Executive or Manager Level

• Office Management and Administration: Oversee all aspects of facilities and administration operations, ensuring the smooth day‑to‑day functioning of the office.
• Manage office communications, including emails, phone calls, and correspondence.
• Supervise office space and facilities.
• Update and maintain office policies as necessary.
• Human Resources Support: Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records.
• Handle administrative matters related to staff employment, confirmation, and resignation.
• Assist with HR‑related inquiries, fostering a positive work environment through effective communication and conflict resolution.
• Support recruitment efforts, employee onboarding, and offboarding processes.
• Financial Management: Assist in the presentation of monthly financials and yearly budgeting to management.
• Coordinate month‑end closing and submission of monthly financial reports.
• Manage payroll, CPF submissions, and IRAS Auto‑Inclusion Scheme submissions.
• Executive Support: Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications.
• Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad‑hoc requests.
• Vendor and Supplies Management: Liaise with third‑party vendors, managing purchasing and maintaining office supplies.
• Negotiate with vendors/suppliers to ensure cost‑effective procurement.
• International Liaison: Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions.
• Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.

• Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent.
• Minimum 3 years of experience in Office Administration or HR Administration.
• Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions.
• Proficiency in Microsoft Office applications and experience with executive‑level calendar management.
• Independent, self‑motivated, with strong management skills and leadership qualities.
• Excellent coordination, organizational, and interpersonal skills.
• Meticulous, efficient, proactive, and able to multitask and prioritize.

• Tax Policy
• Able To Multitask
• Microsoft Office
• Regulatory Compliance
• Japanese Language
• Interpersonal Skills
• Purchasing
• Office Management
• Conflict Resolution
• Administration
• Payroll
• Procurement
• Office Administration
• Publicity
• Benefits Administration
• Team Player
• Human Resources
• Recruitment