Office Administration-Jobs in Singapur

Key Responsibilities:

Procurement Management:

• Lead end-to-end procurement processes, working closely with project teams and finance and procurement teams to ensure timely delivery of goods and services, including purchase orders, non-purchase orders, claims, and payment-related matters to vendors.

• Ensure compliance with procurement policies and procedures.

• Maintain and update Standard Operating Procedures (SOPs) for procurement as required by the Quality Management System (QMS).

• Develop and implement continuous improvements in procurement processes.

• Support procurement audit exercises and follow up on audit recommendations.

Business Continuity and Risk Management:

• Work with business units to develop and implement business continuity plans.

• Conduct enterprise risk assessments and reporting.

• Support the safeguarding of confidential information.

• Support audit exercises and follow up on audit recommendations related to business continuity, enterprise risk, and confidential information.

Ad-Hoc Initiatives:

• Support the Head of Corporate Services in the operational aspects of ad-hoc initiatives.

Staff Onboarding and Offboarding:

• Manage the setup and clearance of workstations upon staff onboarding and offboarding, including the collection of end-user IT devices from departing staff.

General Office Administration:

• Ensure all office equipment (printers, conference room setups, etc.) is functioning properly. Schedule regular maintenance and repairs as necessary.

• Keep track of office and pantry supplies, ensuring stock levels are adequate and ordering supplies in time.

• Perform additional tasks as assigned.

Requirements:

• Degree holder in Business Administration, Management, or a related field.

• Minimum of 5 years of experience in operations and/or administration, preferably in the healthcare or MedTech industry.

• Proficiency in using procurement and office management software.

• Strong organizational skills.

• Ability to manage multiple priorities and meet deadlines.

• Excellent communication and interpersonal skills.

• Highly motivated and driven individual with a can-do attitude.

• Ability to work independently and as part of a team.

• Strong problem-solving skills and attention to detail

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.