Office Administration jobs in Singapore

Office Manager - N.Tan

The Office Manager is responsible for overseeing daily administrative, operational, and human resources functions to ensure the smooth running of the office. This includes vendor management, HR support, office maintenance, and internal coordination to foster a productive and compliant work environment.

Office Administration

• Manage the office lease and coordinate with the landlord and building management to ensure timely rent payments and issue resolution.

• Supervise vendors and service providers to maintain a clean, safe, and efficient office environment.

• Oversee the office administration budget, process approvals, and track expenditures.

• Maintain and replenish office supplies (e.g. stationery, printer cartridges, pantry items), and handle mail and courier services.

Administrative Support

• Manage the annual renewal and updates of office and employee insurance policies.

• Perform front desk duties including answering phone calls, handling mail, and welcoming visitors.

• Coordinate travel and accommodation bookings, and assist with internal meeting and event planning.

• Prepare and manage operating expense payment requests.

HR Administration

• Support recruitment processes by coordinating interviews, preparing job advertisements, and liaising with candidates.

• Manage employee onboarding and offboarding, including documentation and equipment coordination.

• Maintain and update employee records in compliance with HR policies and regulatory requirements.

• Assist in monthly payroll preparation, leave tracking, and benefits administration.

• Help organize employee engagement and training activities.

Job Requirement

• Bachelor’s degree in Business Administration, Human Resources, or a related field.

• 5 years of experience in office management, administration, or HR support.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Attention to detail and a proactive, problem-solving mindset

• Ability to handle confidential information with integrity

• Team player with a flexible, adaptable attitude

Office Location: Central, Singapore

Interested candidates kindly forward your CV to nathelynyl.tan@peoplesearch.jobs (Nathelyn Tan Yi Ling, Reg No: R1880298). Feel free to forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

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