Office Administration jobs in United States
Office Management Executive
Triton AI Pte Ltd
HR & Admin [End-to-End HR Support & Office Management] - SM09
The Supreme HR Advisory
Office Management Executive
Triton AI Pte Ltd
HR & Admin [End-to-End HR Support & Office Management] - SM09
THE SUPREME HR ADVISORY PTE. LTD.
HR & Office Administration - Executive level (Good Environment/Real Estate)
Talent Trader Group
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HR & Admin Officer/ Executive
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National University of Singapore
Executive Assistant to Managing Director
Yoova Foodstuff Pvt Ltd (SaladO)
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THE SUPREME HR ADVISORY PTE. LTD.
CEO Personal Assistant | 1618
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Concierge & Admin Assistant (Punggol)
ST LUKE'S ELDERCARE LTD.
EXECUTIVE ASSISTANT ( FEMALE )
YATHARTH PLACEMENT SERVICES
Personal Assistant (Part / Full Time)
OUTSOURCE NOW PTE. LTD.
Office Management Executive
Job summary
A tech company in Singapore is looking for an Office & Administrative Executive to manage daily operations, handle reception, oversee facilities, and coordinate travel. The ideal candidate should have a diploma and at least 2 years of relevant experience, along with strong organizational and communication skills. Proficiency in MS Office is required. This role supports various administrative functions in a dynamic environment.
Qualifications
- At least 2 years of relevant administrative experience.
- Experience in office and facilities management, including renovations.
- Ability to manage stakeholders from various nationalities.
Responsibilities
- Oversee daily office operations and smooth communication.
- Manage reception, office supplies, and travel arrangements.
- Coordinate logistics for meetings and company events.
Skills
Education
Tools
Perm, Central
The Office & Administrative Executive will oversee daily office operations, ensuring smooth communication, well-maintained facilities, and efficient logistical support. This includes managing the reception, office administration, travel bookings, coordination of meetings and events, and supporting facilities management initiatives such as office renovations.
- Greet visitors and manage calls, emails, and correspondence.
- Maintain a professional reception area and serve refreshments to guests.
- Handle incoming and outgoing mail and courier services.
- Manage office supplies, equipment maintenance, and vendor coordination.
- Support facilities management projects, including office renovations and layout improvements.
- Maintain physical and digital filing systems; handle printing and document requests.
- Update mailing lists, prepare festive labels, and process payments for utilities, rentals, and services.
- Arrange travel bookings, including flights, accommodations, and transport.
- Manage travel itineraries and schedules across multiple time zones.
- Coordinate with international stakeholders and staff from diverse nationalities.
- Plan and coordinate logistics for meetings, seminars, and company events, including venues, catering, and setups.
- Manage meeting room bookings and ensure required equipment and refreshments are prepared.
- Provide administrative assistance to the team and handle ad hoc projects.
- Recommend and implement process improvements to enhance efficiency.
- Diploma with at least 2 years of relevant administrative experience.
- Experience in office and facilities management, including renovations and vendor coordination.
- Strong organizational, multitasking, and time management skills.
- Experience working with colleagues and stakeholders from various nationalities and time zones.
- Proficiency in planning and executing seminars, meetings, and corporate events.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- High level of accuracy, discretion, and attention to detail.
- Able to work independently with a proactive and adaptable mindset.
Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.