Office Administration jobs in United Kingdom

The Executive Assistant/Senior Executive Assistant provides critical administrative support to the Executive Director (ED) and assigned clinicians, ensuring efficient office management and smooth operations within the department.

• Manage the ED’s calendar, including scheduling meetings and appointments.

• Coordinate and support meetings:

  • Prepare agendas, take minutes, and follow up on action items.

  • Arrange catering when necessary.

• Handle outgoing and incoming mail dispatch within the hospital and to external parties.

• Perform administrative tasks such as typing, sorting, filing, scanning, photocopying, and preparing routine correspondence, reports, and presentations.

• Coordinate special projects and initiatives as directed by the ED, including liaising with other departments and external partners.

• Collate and update department data for cost management and improvement efforts.

• Manage procurement processes:

  • Source quotations, submit invoices for payment, and process office expense reports.

• Submit claims and maintain records for course claims, night allowances, staff leave, and petty cash.

• Handle confidential and sensitive information with professionalism and discretion.

• Collect and dispatch documents across hospital premises.

• Manage office supplies requisition and inventory control.

• Provide general administrative support to team members as needed.

• Perform other ad-hoc duties assigned by the supervisor.

• Diploma from a recognized institution.

• Minimum 2 years of clerical and administrative experience.

• Good understanding of accounting and figures.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Strong communication and interpersonal skills.

• Ability to work independently and maintain confidentiality.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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