HR Admin Executive

Advanced Flavors & Fragrances Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading flavor house in Singapore is seeking an HR Administration Executive to support its operations. The candidate will manage HR administration, coordinate recruitment, and oversee office functions. Key requirements include a diploma in Human Resources or Business Administration, 2-4 years of relevant experience, and strong organizational skills. The company offers benefits such as annual salary reviews, medical leave, and career progression opportunities.

Benefits

Annual wage supplement

14 days annual leave

Paid medical leave

Medical benefits

Career progression pathways

5-Days Work Week

Qualifications

• 2 to 4 years of experience in HR administration or a similar coordination role.
• Familiarity with Singapore employment legislation and payroll processing.
• Attention to detail in managing employee records and compliance.

Responsibilities

• Coordinate full-cycle recruitment processes.
• Maintain accurate employee records and payroll administration.
• Manage work pass applications and renewals.
• Oversee office administration and vendor management.
• Organize employee engagement activities and company events.

Skills

Organizational skills

Time management

Effective communication in English

Microsoft Office proficiency

Education

Diploma or degree in Human Resources or Business Administration

Tools

HRIS platforms

Job description

HR Administration Executive | Singapore | Full-Time

About Advanced Flavors & Fragrances

Advanced Flavors & Fragrances is a Singapore-headquartered flavor house serving food and beverage manufacturers across the Asia-Pacific region. With facilities in Singapore and Australia, we offer full in-house creation, analytical, application and manufacturing capabilities, developing flavors from concept through to commercial supply.

We are part of the VKA group, combining over 50 years of flavor science expertise with continued investment in people, technology, and regional expansion. Our team includes experienced flavorists, food technologists, and commercial professionals committed to technical excellence and genuine partnership with our clients.

The Role

We are hiring an HR & Administration Executive to support our Singapore operations. Reporting to the HR Manager, you'll manage the day-to-day of HR administration and office operations, ensuring our people processes run smoothly and our workplace functions well.

Responsibilities

• Coordinate full-cycle recruitment: job postings, candidate screening, interview scheduling, offer letters, and onboarding
• Maintain accurate employee records, leave tracking, and payroll administration
• Manage work pass applications and renewals in compliance with MOM requirements
• Oversee office administration including vendor management, supplies, and facilities coordination
• Prepare HR correspondence, employment documentation, and support policy development
• Organize employee engagement activities and company events
• Provide general administrative support as needed

Requirements

• Diploma or degree in Human Resources, Business Administration, or related discipline
• 2 to 4 years of experience in HR administration or a similar coordination role
• Familiarity with Singapore employment legislation, MOM regulations, and payroll processing
• Strong organizational and time management skills with attention to detail
• Effective communication skills in English, both written and verbal
• Proficient in Microsoft Office; experience with HRIS platforms an advantage

What We Offer

• Annual wage supplement (AWS)
• Annual salary review
• 14 days annual leave
• Paid medical leave
• Medical benefits
• Career progression pathways
• 5-Days Work Week, 9am-6pm

Location

82 Ubi Ave 4, Edward Boustead Centre, #07-01 & 02, Singapore 408832