Office Assistant jobs in Canada

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 33 locations, we are proud to offer qualified staffwith shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

McElhanney Ltd. is seeking a proactive and detail-oriented Administrative Assistant to join our fast-paced and dynamic Kamloops office. This role is ideal for an experienced individual who thrives in a collaborative environment and takes pride in anticipating the needs of both the team and the office to ensure smooth, efficient operations. As the first point of contact at the branch, you bring a warm, friendly demeanor and excel at managing multiple priorities with confidence and composure. Our Kamloops office is known for its strong team culture, community involvement through McElhanney Cares initiatives, and a vibrant social calendar that fosters connection and camaraderie.

What You’ll Be Doing:

• Serve as the first point of contact by answering phones, greeting clients, and managing incoming/outgoing mail and couriers
• Coordinate administrative logistics, including meetings, conference registrations, staff travel arrangements, and event planning through the Social Committee
• Completing various Safety related duties, including tracking, scheduling training, corrective follow-ups, and monthly reporting, as the office first aid representative
• Prepare and manage communications, such as letters, memoranda, and email correspondence, as well as assist with general clerical duties like filing, photocopying, scanning, archiving, and document disposal.
• Manage inventory of office supplies and coordinate supply orders
• Maintain vehicle maintenance schedules
• Provide general support as needed, taking on a variety of tasks to ensure efficient branch operations

What You’ll Bring:

• A minimum of 2 years’ prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.)
• Experience with technical writing, and or experience with the professional consulting industry is strongly preferred
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctual, and the ability to work independently in a busy environment
• Friendly, reliable, and team-oriented individual who consistently demonstrates discretion with confidential information
• Ability to take initiative and aptitude for quick learning
• Knowledge of basic accounting/bookkeeping functions and theory is considered an asset
• A valid driver’s license is required

What Can We Offer You?

The salary range for this position is $42,000 - $65,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary/wage range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

• Dog-friendly office to bring in your well-behaved best friend to work
• Free on-site parking
• An office space that accommodates social events and a dedicated Employee Wellness Room
• Great benefits, including extended health & dental coverage, healthcare spending account, & RRSP matching
• Maternity leave top-up and parental leave
• Competitive salary and participation in our generous Performance Bonus Plan
• Financial assistance with relocation if applicable
• A workplace culture that is characterized by respect and inclusion for all
• Continuous support for your professional development and growth
• Employee and Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone

Application Instructions: Please include an updated resume that highlights your relevant experience and skills for this role.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now o r visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

To learn more about our recognition as Canada's Top 100 Employers (2025), visit Top Employer: McElhanney Ltd. (canadastop100.com).

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning . The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.