Executive Assistant

Z953; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic media company is seeking an Executive Assistant to support the leadership team. The role involves managing executive schedules, handling travel, and administrative tasks in a creative environment. Ideal candidates will have 3-5 years of experience and strong organizational skills. Join a team passionate about music in Montreal, with numerous perks including healthcare access and fitness classes.

Benefits

Share purchase plan

Access to virtual healthcare

Free fitness classes

Free language classes

Summer hours

Qualifications

• 3-5 years experience in an assistant or office management role.
• Fluent in English, French is an asset.
• Ability to handle confidential information.

Responsibilities

• Manage several executive level schedules.
• Book and prepare executive meetings.
• Handle expense accounts for executives.

Skills

Organizational skills

Communication skills

Integrity

Attention to detail

Computer skills

Tools

Excel

PowerPoint

Word

Job description

At Stingray, creativity, collaboration, and innovative technology are the pillars of our DNA. Are you ready to rock your career by joining a growing company, a team of music enthusiasts in a stimulating and fun work environment?

We are currently looking for an Executive Assistant to join our Sales team. This position reports to the Chief Revenue Officer, President of US Sales and the Head of content.

If you are autonomous, organized and dynamic we want to hear from you!

• Managing several executive level schedules at once
• Booking and preparation of weekly executive meetings
• Handling expense accounts for several executives
• Manage department expenses, invoices and POs
• Planning, booking travel and liaising with corporate travel agency e.g. flights, hotel, car rental, etc.
• Assisting with the preparation and organization of quarterly board meetings and monthly MBRs
• Provide general assistance to management and other staff members
• Be flexible on work hours, and available for calls up to and including 10 pm ET
• Willingness to travel as required
• A minimum of 3-5 years of experience in an assistant or office management role
• Strong written and verbal communication in English. French is an asset.
• Ability to act with integrity while handling confidential information;
• Highly organized with strong attention to detail
• Possess a sense of urgency in prioritizing tasks
• Excellent computer skills, specifically in Excel, PowerPoint, and Word
• Familiar with LinkedIn, Chat GPT, WhatsApp, WeChat, and/or willingness to take a course to become an expert in their use
• Have an understanding of Media, preferably FAST and VOD

Nice‑to‑haves

• Previous experience working with Executives
• Previous experience in a Client facing environment (Retail Management or Hospitality)

Life at Stingray

• A cool office in Montreal
• Share purchase plan (with a contribution from Stingray)
• Access to virtual healthcare
• Stingray café with breakfasts and snacks offered every day
• Free fitness classes offered weekly
• Access to private nutrition & wellness advising
• Free language classes
• Summer hours
• Milestones celebrated with our loyalty program
• 5@7 and vibrant social events
• And much more!

Montreal-based Stingray Group is a leading music, media and technology company with over 1,200 employees worldwide. Our offices are located in the Old Port of Montreal just minutes from the Lachine Canal bike path, a prime location for picnics or a jog at lunch time.

Stingray supports the principles of Employment Equity and is committed to ensuring our workforce is representative of the communities we serve and in which we operate. Women, Aboriginal peoples, persons with disabilities and visible minorities are encouraged to apply and to self-identify so we can work towards full representation of those groups within our company.

Not the job for you? Go to jobs.stingray.com to consult other available positions and learn more about Stingray, we’re always on the lookout for new talent.