office manager

Government of Canada - Central; Ottawa; On-site; CAD 50,000 - 60,000; Full time

Job summary

A government agency in Ottawa seeks an experienced administrative professional to review procedures, assist in budget preparation, and supervise staff. The role requires 2-3 years of experience, proficiency in MS Office tools, and a secondary school graduation certificate. The successful candidate will have strong attention to detail and be able to work under pressure.

Qualifications

• 2 years to less than 3 years of experience required.
• Knowledge of project management is essential.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Assist in the preparation of operating budget.
• Train and oversee staff.
• Oversee payroll administration.

Skills

Team player

Attention to detail

Ability to work under pressure

Education

Secondary (high) school graduation certificate

Tools

SharePoint

MS Excel

MS Office

Google Drive

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staffOversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 5-10 people

Experience and specialization Computer and technology knowledge

• SharePoint
• MS Excel
• MS Office
• Google Drive

Area of work experience

• Project coordination

Area of specialization

• Project management

Additional information Security and safety

• Criminal record check

Work conditions and physical capabilities

• Work under pressure
• Attention to detail

Personal suitability

• Team player