Office and Administrative Coordinator

Randstad Canada; Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

A staffing and recruitment company is seeking an Office & Administrative Coordinator in Burnaby to oversee office operations, provide administrative support, and assist with office relocation projects. The ideal candidate will have 3-5 years of experience in office/facilities and project coordination, proficiency in Microsoft Office, and strong communication skills. This hybrid position offers competitive pay and opportunities for growth.

Benefits

Global opportunities for professional growth

Flexible in-office work schedule

Qualifications

• 3–5 years of experience in Office/Facilities, Project Coordination, and/or Admin Support.
• Ability to work effectively under pressure.

Responsibilities

• Oversee facility operations to ensure a safe, functional, and well-maintained office environment.
• Provide comprehensive administrative support, including calendar management and travel coordination.
• Actively support the office relocation project by tracking schedules and documentation.

Skills

Microsoft Office Suite proficiency

Excellent communication skills

Strong organizational skills

Education

Bachelor or associate degree in Business Administration

Job description

The Office & Administrative Coordinator is responsible for ensuring the smooth operation of the Burnaby office by managing day-to-day office and facilities tasks and providing comprehensive administrative support. This role also plays a key part in project controls related to the office relocation initiative, supporting project tracking, documentation, and vendor/stakeholder coordination.

Location: Burnaby BC (Hybrid)

Salary: $27.70/Hour

Duration: 12 months (Possibility of Extension)

Global opportunities for professional growth and development

Advantages

• Earn a rate of $27.50 per hour
• Full time hours on a 12 month contract
• Hybrid Working: Minimum 3 days in-office, with flexibility to be onsite based on work requirements

Responsibilities

Office & Facilities Management

• Oversee all facility operations to ensure a safe, functional, and well-maintained office environment.
• Manage relationships with key vendors (building management, security, maintenance) and coordinate office logistics (supplies, furniture).
• Act as the primary point of contact for facilities-related requests and lead the office Health, Safety, and Environment (HSE) team.
• Plan and manage facilities-related events (e.g., safety drills, moves, refurbishments).

Administrative & Team Support

• Provide comprehensive administrative support, including calendar management, travel coordination, meeting logistics, and report preparation.
• Manage the reception area and act as the first point of contact for visitors, calls, and mail, ensuring a professional experience.
• Coordinate employee onboarding/offboarding processes (access, records) and organize internal events to support company culture.

Project Controls (Office Relocation)

• Actively support the office relocation project by tracking schedules, budgets, and documentation.
• Coordinate project logistics with internal departments (IT, HR, etc.) and external vendors.
• Proactively identify and communicate potential risks or delays to the Project Manager.

Qualifications

• 3–5 years of experience in Office/Facilities, Project Coordination, and/or Admin Support.
• Proficiency in Microsoft Office Suite (Teams, SharePoint).
• Excellent communication (written and verbal) and interpersonal skills.
• Strong organizational and multitasking skills; ability to work effectively under pressure.
• Bachelor or associate degree in Business Administration, Facility/Office Administration, Project Management, or a related field

Summary

Are you interested in the Office and Administrative Coordinator position in Burnby? Apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.