office administrator

Evergreen Cosmetic; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

Une entreprise de cosmétiques recherche un administrateur pour mettre en œuvre de nouvelles procédures de bureau et gérer une équipe de 5 à 10 personnes à Calgary, Alberta. Le candidat idéal doit avoir un diplôme de baccalauréat et 2 à 3 ans d'expérience. Les compétences requises incluent d'excellentes capacités de communication, d'organisation, et la capacité à travailler sous pression. Des avantages de santé sont offerts ainsi que des opportunités de formation.

Benefits

Health care plan

Team building opportunities

Parking available

Qualifications

• 2 years to less than 3 years of experience.
• Ability to work independently and under pressure.
• Attention to detail in fast-paced environment.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Assist in the preparation of operating budget.

Skills

Excellent oral communication

Excellent written communication

Organized

Reliability

Ability to multitask

Time management

Adaptability

Team player

Education

Bachelor's degree

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Database software

Google Drive

Job description

Employment Details

• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 hours per week
• Education :

Education

• Bachelor's degree

Asset languages

• Mandarin

Work setting

• Private sector
• Urban area

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Oversee payroll administration

Supervision

• 5-10 people

Computer and technology knowledge

• Electronic mail
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Database software
• Google Drive

Transportation / travel information

• Own transportation
• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player

Experience

• 2 years to less than 3 years

Health benefits

• Health care plan

Other benefits

• Team building opportunities
• Parking available

Support for persons with disabilities

• Offers mentorship, coaching and / or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Offers mentorship programs that pair newcomers and / or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations