Office Assistant-Jobs in Kanada

• Saisir les nouveaux clients dans le système de production interne en suivant les procédures appropriées.
• Créditer et refacturer les factures sur demande et après approbation requise.
• Soumettre les enregistrements de factures tout au long de la période (mois en cours).
• Fournir les factures en fonction de la demande du client (c.-à-d. avec le travail, l’e-mail, etc.).
• Soumettre les factures via les portails internes spécifiques des clients pour paiement.
• Fournir des sauvegardes pour les travaux actuels ou passés en fonction des demandes des clients.
• Saisir les factures de tiers via le système interne de comptabilité fournisseurs.
• Valider les factures des fournisseurs avec les bons de commande et faire correspondre les bordereaux d’expédition aux factures des fournisseurs.
• Numériser les factures terminées et les soumettre à l’administration BIS.
• Vérifier les éléments de travail sur le formulaire de suivi PTS.
• Vérifier que les formulaires de suivi des projets de numérisation ont été remplis.
• Vérifier que le rapport trimestriel sur les véhicules a été rempli et soumis.
• Autres tâches assignées par le responsable.

• Expérience équivalente à un diplôme de l’enseignement supérieur.
• Au moins 2 ans d’expérience dans le domaine.

• Bonnes compétences en communication orale et écrite.
• Maîtrise des applications Microsoft Office.
• Capacité à travailler en équipe en entretenant des relations positives et productives avec les autres membres de l’équipe et les autres services.

The Senior Administrative Assistant is responsible for providing support to the Business Information Services team.

• Entering new clients into internal production system following proper procedures.
• Credit and Rebilling of invoices upon request and required approval.
• Submitting invoice postings throughout the period (current month).
• Providing invoices based on customer’s request (i.e. with job, e-mail, etc.).
• Submitting invoices through specific customer’s internal portals for payment.
• Providing back-up for current or past jobs based on customer’s requests.
• Entering third-party invoices through internal payable system.
• Validating vendor invoices with PO and matching packing slips to vendor invoices.
• Scanning completed invoices and submitting to BIS admin.
• Checking job items on PTS tracking form.
• Verifying completion of scan project tracking forms.
• Verifying completion and submission of quarterly vehicle report.
• Other duties as assigned by manager.

• Post-Secondary Education equivalent experience.
• Minimum of 2 years related experience.

• Effective verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Ability to work in a team environment by maintaining positive and productive relationships with team and other departments.

Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

At Ricoh, you can:

• Select the medical, dental, life, and disability insurance coverage that fits your needs.
• Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually.
• Tap into many other benefits to enhance your health, wellness and ongoing personal and professional development.