Office Assistant jobs in United States

This position is posted by Jobgether on behalf of Ecole Vanguard School. We are currently looking for an Administrative Assistant in Canada.

Join a purpose-driven organization where your attention to detail and coordination skills directly support meaningful impact in education. As an Administrative Assistant, you'll be instrumental in managing communications, organizing operations, and facilitating support services for staff and students. This role offers the opportunity to work in a diverse, bilingual environment where collaboration, creativity, and service excellence are valued. You’ll be part of a close-knit, mission-aligned team committed to helping students thrive through personalized education and care.

Accountabilities:

• Coordinate communications between school staff, parents, and external partners, ensuring clarity and responsiveness.
• Maintain accurate and confidential student records and administrative files in compliance with school and legal standards.
• Support special education professionals with scheduling, logistics, and communication tasks.
• Prepare, organize, and document meetings and events, including agendas, materials, and minutes.
• Oversee inventory of school and office supplies, ensuring timely replenishment and resource availability.

• Bachelor’s degree in Business Administration, Education, or a related field.
• At least 2 years of administrative experience, preferably in a school or educational environment.
• Proficiency with Microsoft Office Suite; experience with educational software is an asset.
• Strong interpersonal and communication skills, with the ability to work with diverse stakeholders.
• Highly organized, detail-oriented, and capable of managing multiple tasks under deadlines.
• Bilingual in English and French is considered a plus.

• Career training and development opportunities
• Flexible remote work environment within Canada
• Inclusive and collaborative team culture
• Opportunity to make a meaningful impact in education
• Professional growth in a bilingual and mission-driven setting

Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.
When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience and achievements.
It compares your profile to the job’s core requirements and past success factors to determine your match score.
Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.

The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role.
Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team.

Thank you for your interest!

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