Hris jobs in Canada

Location: Toronto, ON, CA

Operating Sector: Human Resources

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in‑class Aecon community!

What is the Opportunity?

Reporting to the Team Lead, Human Resources, the Human Resources Administrator provides administrative and coordination support to the Human Resources and operations team. The Human Resources Administrator is responsible for providing professional, client‑centred support within a fast‑paced operational environment.

• Responsible for submitting salary and compensation related changes payroll according to the payroll schedule.
• Responsible for running semi‑monthly salary reports and assisting employees with time entry/timesheet submission, liaising with the project controls and finance project teams as required.
• In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and payroll department.
• Collect and securely file all associated paperwork.
• Ensure proper backup and signatures are on all paperwork to ensure compliance with all potential audit requirements.
• Partner with the Finance/Fleet team on the set up of employee vehicle benefit provisions.
• Respond to Service Canada ROE inquiries.

• Submit, maintain and verify all employee records in the HRIS database (SAP).
• Process all employee life‑cycle data transactions with accuracy and attention to detail including but not limited to:
• New hires
• Terminations
• Personal changes
• Performance reviews
• Manager, Alternate Manager, Organizational Changes
• Vacation tracking
• Position creation to support talent acquisition processes
• Accountable for data integrating and implementing routine processes for auditing system transactions and validating data accuracy.
• Generates standard daily, weekly and monthly reports (e.g. new hires, terminations, headcount, benefits, training, performance reviews, etc.) to support the HR and project reporting requirements.
• Set up and maintain all employment files.
• Create and generate new and ad hoc HRIS reports as needed by the HR department.
• Educate the Human Resources team on any process changes and ‘how to’s’, maintain all process documentation and workflow ensuring routine reviews.
• Participate in any testing with system updates with the corporate HRIS administrator.
• Subject Matter Expert on SAP and SuccessFactor in the HR team.

• Responsible to ensure that employees are enrolled in the benefits & retirement savings program.
• Act as employee liaison to the pension & benefits department.
• In charge of investigating and answering employee questions associated with benefits.
• Process all health and wellness benefits.
• Responsible for filing all employee letters once system transactions have been completed.
• Code all HR invoices, training related invoices, temp agency invoices and other miscellaneous invoices.
• Liaison between vendor and A/P department for all payment inquiries.
• Complete POs in SAP for invoices.
• Reconcile the HR Engagement Credit Card.

• Responsible for answering or directing employee inquiries.
• Participate and support project internal/external audit requirements.
• Maintain the org chart for the HR team and other department org charts.
• Update and maintain HR dashboards and support HR analytics.
• Maintains HR forms to ensure availability for employee use.
• Maintaining and updating highly confidential information on a daily basis. Shreds confidential documents to ensure confidentiality.
• Complete and submit ad hoc reports on an as‑needed basis.
• Complete Statistics Canada wage surveys as required.
• Track and reconcile vacation, inclusive of creating an annual vacation carry‑over report.
• Files administrative documents in employee files.
• Participates in special projects and performs additional duties as required.
• Fosters the department and throughout the company.
• In charge of returning unsolicited calls to the HR department.
• Performs a variety of clerical and administrative duties in support of Human Resources.
• Schedule meetings for HR and others as needed.
• Create presentations when necessary/static requests.
• Send out e‑mail communications when necessary/static requests.
• Employee offboarding.
• Other duties as assigned.

• Post‑secondary school education, preference given to those with an HR focus.
• 1‑2 years’ experience working in a Human Resources or Payroll department is an asset.
• Strong proficiency of Microsoft Office Products (Word, Excel, PowerPoint, Outlook).
• Strong analytical, mathematical skills and problem‑solving skills.
• Strong time management and organizational skills.
• Ability to work in a high‑pace and evolving environment.
• SAP/SuccessFactor experience is an asset.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.