Administrative Assistant I — Front Desk & Programs Support

VON Canada; Halifax; On-site; CAD 40,000 - 50,000; Full time

Job summary

A community care organization in Halifax is seeking an Administrative Assistant I to provide essential administrative support in managing client frozen meal orders and assist the Meals on Wheels team. Responsibilities include responding to inquiries, managing correspondence, preparing documents, and ensuring effective filing and inventory management. Candidates should have post-secondary education in office administration and strong communication skills. This position may require physical activity related to handling meal distribution.

Qualifications

• Post-secondary education in office administration, office information technology or related relevant experience.
• Customer service training is an asset.
• Proficiency in Windows OS and MS Office Suite programs.

Responsibilities

• Responds to general inquiries and ensures courteous interaction.
• Prepares and reviews invoices for accuracy prior to payment.
• Collaborates with teams for logistics of special projects.

Skills

Excellent oral and written communication skills

Strong organisational skills

Excellent customer service skills

High level of accuracy and attention to detail

Ability to work independently and in a team

Ability to maintain confidentiality

Education

Post-secondary education in office administration or related field

Customer service training

Tools

Windows OS

MS Office Suite

Scheduling software

Cognos

Job description

A community care organization in Halifax is seeking an Administrative Assistant I to provide essential administrative support in managing client frozen meal orders and assist the Meals on Wheels team. Responsibilities include responding to inquiries, managing correspondence, preparing documents, and ensuring effective filing and inventory management. Candidates should have post-secondary education in office administration and strong communication skills. This position may require physical activity related to handling meal distribution.