Management Assistant jobs in Spain

Join us and celebrate the beauty of human experience. Create for happier healthier lives with love for nature. Together with kindness and humility we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. Theres much to learn and many to learn from with more than 16000 employees around the world to explore ideas and ambitions with. Dive into varied flexible and stimulating environments. Meet empowered professionals to partner with befriend and stretch your skills alongside. Every day your energy your creativity and your determination will shape our future making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As an Executive Assistant you will perform administrative tasks to a senior executive with high degree of autonomy with a proactive solution oriented mindset.

You will report directly to the Regional Head of Consumer Products SAMEA and will be based in Dubai.

You will work for a company that touches billions of consumers more than a hundred times a day. With its heritage stretching back over 250 years Givaudan has a long history of innovating scents and tastes. Our passion is to collaborate with customers and partners to develop gamechanging innovations in the food & beverage fragrance and beauty industries. We have a culture that works to inspire challenge and capture the heart and soul of consumers and customers. Our customers in the region have local regional and international profiles bringing diversity and curiosity to your daily job.

Sounds interesting

• Schedulingmeetings for the Regional Head of Consumer Products SAMEAand interact with stakeholders to ensure meetings are setup and follow up
• Screening and prioritizingemails phone calls and other communications responding on behalf of theRegional Head of Consumer Products SAMEA
• Schedulingand organizingmeetings including preparing agendas coordinating logistics and recording minutes communicatingto participants
• Takingnotes during meetings and prepare meeting minutes following up on action items from meetings and ensuringcompletion
• Booking travel arrangements for the Regional Head of Consumer Products SAMEA
• Preparingtravel expense reports and ensuringreimbursement
• Managing theagenda (vacation travel time management etc)
• Schedulingglobal/regional meetings takingminutes and performing necessary follow up as needed
• Exercisingdiscretion in all activities and in any circumstances
• Assisting in the planning and of special projects and initiatives

• Degree in administration business or relevant field preferred but not required
• 5 years experience in an administrative support role preferably from larger organizations
• Experience in supporting senior leaders
• Fluencyin English
• Excellent communication skills
• Expertise in PowerPoint and sound knowledge in excel
• Strive for superior customer experiencePriority Setting and Proactive mindset
• Ability to manage different multiple inquiries
• Passion for success and willingness to go the extra mile

• A creative team environment that will inspire you.
• Attractive package.
• Excellent opportunities for progressive learning and development.

#LIOnsite

At Givaudan you contribute to delightful taste and scent experiences that touch peoples lives.
You work within an inspiring teamwork culture where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.