Management Assistant jobs in United Arab Emirates

• Responding to external agent or potential tenant inquiries.
• Assist in overseeing the operations of vendors and contractors for various services such as cleaning, maintenance and security.
• Conduct regular property inspections to identify and address maintenance issues.
• Oversee the cleanliness and upkeep of the facility including grounds and common areas.
• Maintain regular and effective communication with tenants through email, phone and in‑person meetings.
• Address tenant inquiries concerns and complaints promptly and professionally.
• Manage all of the leasing processes.
• Assist in preparing and distributing tenant notices regarding rent reminders, maintenance schedules and policy updates.
• Maintain effective communication with homeowners via email, phone and WhatsApp when required and coordinate with the Owners Association (OA) to promptly and effectively address resident complaints, disputes and concerns.
• Extract opening balances and newly invoiced charges from MOLLAKs reports.
• Assist the OA in collecting due and overdue service charges through circular notices and follow‑up emails. Provide regular financial reports to management on service charge collections.
• Support the OA in developing long‑term plans for the community including capital improvements and strategic initiatives.

• Minimum of 35 years of experience in real estate property and/or community management or a related field.
• Preferred Certifications: M100, M202, M201.
• An Associates degree in Property Management, Real Estate, Business Administration or a related field is preferred.
• Indepth knowledge of the Dubai real estate market and local regulatory in MS Office and relevant software: YARDI, Iskaan, Mollak.
• Ability to maintain high ethical standards and integrity in all property management activities.
• Ability to work effectively as part of a property management team and coordinate activities with other departments.
• Ability to pay attention to detail in lease agreements, financial reports and property inspections.
• Skill in collecting rent payments, handling delinquent accounts and managing financial records.

BenefitsEmployment Visa Medical Insurance and Other benefits as per UAE law.