Management Assistant jobs in United Arab Emirates

The iconic Queen Elizabeth II (QE2) is a historic gem and the only floating hotel in Dubai. The hotel features 447 distinctive rooms. A one-of-a-kind entertainment destination, rich in history where the past is relived in the luxury of today. Guest experience is a true British heritage and history with a visit to one of the world's most celebrated ocean liners, now permanently docked in the new marina at Dubai's Port Rashid in the UAE.

What you will be doing:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required
• Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager
• Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders
• Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items
• Manage confidential and sensitive information with the utmost discretion and professionalism
• Manage special projects and assignments as directed by the General Manager
• Assist in the planning and execution of VIP visits and special projects
• Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them
• Organize and maintain files, records, and documents in an efficient and secure manner
• Uphold the highest standards of discretion, hospitality, and professionalism in all interactions
• Assist in the Hotel Operation as needed
• All other duties, as assigned

Your experience and skills include:

• Bachelor's degree in Business Administration, Office Management, or related field (preferred)
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated expertise in calendar management, scheduling, and travel arrangements
• Ability to handle confidential information with the highest level of discretion
• Exceptional problem-solving and decision-making abilities
• Proactive approach to work with a strong attention to detail
• Flexibility to adapt to changing priorities and work under pressure
• Cultural sensitivity and ability to work in a diverse, international environment