Administrative Coordinator

AccorHotel; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading hospitality company in Dubai is seeking an experienced Administrative Assistant to provide comprehensive support to the General Manager. Responsibilities include calendar management, drafting correspondence, and acting as a liaison with internal departments. The ideal candidate will have a Bachelor's degree, excellent communication skills and proficiency in Microsoft Office. This full-time role requires strong problem-solving abilities and the capacity to handle confidential information with discretion.

Qualifications

• Bachelors degree in Business Administration or related field preferred.
• Exceptional problem-solving and decision-making abilities.
• Demonstrated expertise in calendar management.

Responsibilities

• Provide comprehensive administrative support to the General Manager.
• Draft, edit, and manage correspondence and documentation.
• Serve as a liaison between the Executive Office and internal departments.

Skills

Excellent verbal and written communication skills in English.

Strong organizational and time management skills

Proficiency in Microsoft Office Suite

Exceptional problem-solving and decision-making abilities

Ability to handle confidential information

Cultural sensitivity

Education

Bachelors degree in Business Administration

Job description

Job Description

What you will be doing

Reporting to the General Manager responsibilities and essential job functions include but are not limited to the following:

• Provide comprehensive administrative support to the General Manager including calendar management correspondence meeting preparation and travel coordination as required
• Draft edit and manage correspondence reports presentations and other documentation on behalf of the General Manager
• Serve as a liaison between the Executive Office and internal departments ownership groups corporate offices and external stakeholders
• Coordinate and attend meetings including Executive Committee meetings taking accurate minutes and following up on action items
• Manage confidential and sensitive information with the utmost discretion and professionalism
• Manage special projects and assignments as directed by the General Manager
• Assist in the planning and execution of VIP visits and special projects
• Maintain an organized and efficient office environment anticipating the needs of the General Manager and proactively addressing them
• Organize and maintain files records and documents in an efficient and secure manner
• Uphold the highest standards of discretion hospitality and professionalism in all interactions
• Assist in the Hotel Operation as needed
• All other duties as assigned

Qualifications

Your experience and skills include:

• Bachelors degree in Business Administration Office Management or related field (preferred)
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Demonstrated expertise in calendar management scheduling and travel arrangements
• Ability to handle confidential information with the highest level of discretion
• Exceptional problem-solving and decision-making abilities
• Proactive approach to work with a strong attention to detail
• Flexibility to adapt to changing priorities and work under pressure
• Cultural sensitivity and ability to work in a diverse international environment

Remote Work

No

Employment Type

Full-time