Receptionist/Administrator

Astro Offshore - An Adani Group Company.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking a Reception and Office Administrator to enhance daily office operations. You will be responsible for greeting visitors, managing office supplies, and maintaining IT processes, along with various administrative tasks. The ideal candidate should have at least one year of relevant experience, be fluent in English, and possess strong organisational and communication skills. This full-time position offers a chance to contribute to a dynamic work environment.

Qualifications

• Minimum 1 year's experience in an Administration Role.
• Must be fluent in both written and verbal English.
• Professional attitude and appearance.

Responsibilities

• Ensure the reception, office, pantry, and boardroom is always tidy and presentable.
• Greet visitors and offer refreshments in the waiting area.
• Answer the office landline and transfer calls to the relevant department.
• Manage petty cash for reception.
• Organise and plan office and company events.

Skills

Organisational skills

Communication skills

Detail oriented

Fluent in English

Job description

Overview

We are seeking a Reception and Office Administrator to support the smooth daily operations of the office. The role involves managing reception duties, coordinating office facilities and supplies, supporting IT and administrative processes, and maintaining accurate records. Strong organisational, communication, and administrative skills are essential, along with a professional and customer-focused approach.

Responsibilities

• Ensure the reception, office, pantry, and boardroom is always tidy and presentable.
• Greet visitors and offer refreshments in the waiting area/meeting room.
• Answer the office landline accordingly and transfer calls to the relevant department.
• Assist in ensuring all IT issues are resolved by the IT team.
• Procure and co‑ordinate with IT provider for all new IT equipment as required.
• Ensure all relevant IT‑related requirements are completed for new and existing employees.
• Keep up to date accurate records of employee parking and access cards and allocate accordingly.
• Accept all deliveries and mail, ensuring they are delivered to the relevant department.
• Arrange deliveries through DHL platform.
• Manage office boardroom schedule, update calendar, and schedule meetings.
• Procure office stationery, keeping full inventory of stock.
• Procure pantry items, keeping full inventory of stock.
• Instruct the office cleaner as required.
• Manage petty cash for reception.
• Create and complete the process of all relevant office purchase orders.
• Keep accurate records of office‑related contracts.
• Keep accurate records for office related subscriptions, such as Adobe accounts.
• Obtain quotations for services/products when required.
• Maintain printer maintenance and supplies.
• Ensure office safety and first aid items and equipment are fully stocked.
• Arrange access passes for external maintenance or visitors.
• Keep accurate records for employee car fleet, and liaise regarding additional charges, traffic violations and monthly mileage.
• Compile a monthly overview of phone contracts for Office Manager.
• Organise and liaise for employee trainings required and keep accurate records.
• Organise local and international travel arrangements for employees and keep accurate records.
• Assist with organising and planning office and company events.
• Perform reception duties such as filing, photocopying, and scanning documents.
• Any other administration tasks delegated by the Office Manager.

Skills and Experience

• Minimum 1 year's experience in an Administration Role
• Must be fluent in both written and verbal English.
• Professional attitude and appearance.
• Strong organisational skills.
• Strong communications skills.
• Detail orientated.

Full Time Receptionist for a Day Spa in UAE - United Arab Emirates .