Executive Assistant

GRID; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading firm in Dubai is seeking an Executive Assistant to provide high-level administrative and strategic support to Senior Leadership. Responsibilities include managing complex schedules, preparing briefings, and facilitating cross-functional meetings. The ideal candidate will have at least 12 years of experience and exceptional organizational skills. Proficiency in Microsoft Office and a Bachelor's degree are preferred. This role demands a proactive and detail-oriented individual capable of handling confidential information with discretion.

Qualifications

• 12+ years of experience supporting C-level executives in fast-paced organizations.
• Exceptional organizational, time-management, and prioritization skills.
• High level of discretion with confidential information.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Prepare briefing notes, meeting agendas, presentation decks, and executive summaries.
• Facilitate communication between departments.

Skills

Organizational skills

Time-management

Written and verbal communication

Problem-solving

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Job description

The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to Senior Leadership. This role ensures seamless coordination across all functions. Acting as a central point of communication, the EA manages schedules, workflows, priorities, and executive-level deliverables while upholding the highest standards of confidentiality, accuracy, and organizational professionalism.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Prioritize and handle daily email communications, requests, and approvals, ensuring timely responses and follow-through.
• Prepare briefing notes, meeting agendas, presentation decks, and executive summaries.
• Coordinate cross-functional leadership meetings, steering committees, and project reviews.
• Facilitate communication between departments, driving timely completion of tasks and decision-making.
• Ensure smooth execution of administrative tasks including office coordination, resource booking, and stakeholder communication.
• Maintain project dashboards, trackers, and status reports for executive review.

Qualifications

• At least 12 years experience supporting C-level executives in a fast-paced, complex organization.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills with executive presence.
• High level of discretion and ability to handle confidential and sensitive information.
• Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Teams, Excel, PowerPoint, etc.).
• Ability to manage multiple priorities, deadlines, and competing demands with minimal supervision.
• Strong problem-solving skills and proactive, solutions-oriented mindset.
• Experience coordinating meetings, calendars, travel, and executive-level deliverables.
• Ability to liaise effectively with internal teams, external partners, and senior stakeholders.
• Detail-oriented with a high degree of accuracy and follow-through.
• Bachelor’s degree or equivalent professional experience preferred.