Executive Secretary à Émirats arabes unis

At AM PM were experts in creating premium bathroom products that redefine the essence of luxury living. As we continue to grow break boundaries and reach new heights we are looking for an exceptional Office Manager to support our Dubai team and contribute to the companys success.

• Manage the companys DMCC account: license renewals request for extracts and other documentation
• Maintain and update corporate documents and records
• Prepare send and track signed documents

• Organize visa support medical insurance and health checks
• Support employees with registrations in DMCC and systems like Al Ansari
• Assist new hires with relocation housing search and SIM card registration

• Coordinate with landlords building management and utility providers
• Handle maintenance issues (e.g. air conditioning office equipment)
• Manage office supplies and equipment procurement (including IT hardware in cooperation with the IT department)

• Manage multiple tasks and small projects prioritizing effectively under tight deadlines
• Solve non-standard administrative and HR-related issues

• Organize onboarding offboarding vacation and business trip processes
• Maintain records of leaves insurance and other HR documentation in compliance with UAE law
• Liaise with HR department free zone authorities and external vendors

• Proven experience in administrative functions preferably in an international company
• Strong project management skills: planning time management resource coordination
• Ability to thrive in a fast-paced multitasking environment
• Confident user of MS Office (Word Excel PowerPoint)
• Russian level: C1-C2
• English level: B2 or higher
• Positive attitude strong communication skills
• Highly organized and detail-oriented
• Proactive problem-solving mindset

• Competitive salary and official employment in accordance with UAE labor law
• Access to a comfortable workspace situated in Dubai
• Full-time employment schedule (5 days a week)
• Active and supportive team
• Opportunities for career growth and professional development
• Discounts on AM PM products
• Strong social and corporate culture

Important: The HR department accepts responses only through the JOIN platform please send us a resume in this way other communication methods are not available