Facilities Coordinator jobs in United Arab Emirates

Job Summary:

This role involves coordinating maintenance, vendor management, space planning, and office services to provide a safe, functional, and efficient work environment. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks in a fast-paced corporate setting.

Responsibilities:

1. Facility Maintenance & Operations:

• Oversee day-to-day facility operations, ensuring a clean, safe, and well-maintained office environment.
• Coordinate routine maintenance, repairs, and inspections (HVAC, electrical, plumbing, lighting, etc.).
• Manage relationships with vendors, contractors, and service providers (cleaning, security, landscaping, etc.).Ensure compliance with health, safety, and environmental regulations.

2. Space & Move Management:

• Assist with office space planning, seating arrangements, and workspace optimization.
• Coordinate office moves, reconfigurations, and furniture installations.
• Maintain floor plans and asset inventories (furniture, equipment, etc.).

3. Administrative & Support Services:

• Handle facility-related requests and work orders in a timely manner.
• Manage office supplies, equipment, and inventory.
• Assist with meeting room setups, event coordination, and catering arrangements.
• Maintain facility records, contracts, and documentation.

4. Security & Emergency Preparedness:

• Support access control systems, key management, and security protocols.
• Assist in emergency response planning (fire drills, evacuation procedures, etc.).

5. Sustainability & Cost Control:

• Implement energy-saving and sustainability initiatives.
• Assist in budget tracking and cost-saving measures for facility operations.

Qualifications & Skills:

• Education: Diploma/ Bachelor’s degree in Civil engineering
• Experience: 4-5 years in facilities coordination, office management, or related role (corporate environment preferred).
• Proficiency in MS Office (Excel, Word, Outlook) and facility management software (e.g., CMMS).
• Basic knowledge of building systems and maintenance processes.

Work Environment:

• Primarily office-based with occasional need to inspect facilities or meet vendors.
• May require occasional after-hours support for emergencies or projects.