Administration Clerk jobs in South Africa

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Duties and Responsibilities:

• Debtors Management
• Track all communication with debtors and provide feedback to Management on outstanding payments, expected payment dates, reasons for long outstanding debts, etc.
• Ensure accurate and complete invoicing and correct allocation of payments received.
• Ensure that the necessary approvals are obtained prior to crediting invoices.
• Circulate credit notes to the clients via e-mail.
• Circulate statements monthly to customers – weekly, bi-weekly and monthly subject to the customers’ trading terms.
• Communicate any problems with debtors to Management.
• Do daily filing of the invoices/credit notes.
• Maintain and update company records – allocate and match cashbook receipts to open customer invoices.
• Weekly and monthly reporting.
• Drafting required financial correspondence and any additional ad hoc tasks, as requested by management.
• Creditors
• To ensure that all payments to suppliers are scheduled as per agreed terms.
• Ensuring accurate coding to GL accounts and cost centres.
• Attend to all queries and emails from suppliers within required timeframe.
• Ensure age analysis is reviewed on a regular basis for relevant suppliers.
• Maintain accurate GRN report.
• Update supplier master data and load new suppliers if required.
• Perform other ad hoc activities within reason that may be allocated from time to time.
• Ensure payments are run timeously within the respective payment run.

Requirements:

• Have a minimum of 3 years practical experience in a similar role.
• National senior certificate.
• Post-secondary education in accounting, finance, or a related field would be advantageous.
• Valid driver’s License.
• Previous experience with Pastel accounting & Sage online software is desirable.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Demonstrate a comprehensive understanding of fundamental accounting principles and procedures.
• Apply knowledge to accurately record financial transactions and maintain financial integrity.
• Ability to navigate Pastel efficiently for tasks such as ledger management and financial reporting.
• Ability to use these tools for various accounting and administrative tasks.
• Showcase familiarity with day-to-day accounting responsibilities.
• Exhibit strong communication skills in conveying financial information and interacting with colleagues and clients.
• Showcase exceptional organizational skills and attention to detail in handling administrative tasks.
• Ability to manage multiple responsibilities efficiently.

Job Type: Full-time

Ability to commute / relocate:

• George, Western Cape: Reliably commute or planning to relocate before starting work (Required).