Executive Assistant

University of Fort Hare; Cape Town; On-site; ZAR 800,000; Full time

Job summary

A prominent educational institution in Cape Town is seeking an experienced Executive Assistant to provide comprehensive administrative support to the CEO. The role involves managing travel arrangements, communication, and various executive functions. Candidates must have at least 5 years of experience in a similar position and a diploma in legal secretarial or paralegal studies. This position offers a competitive salary of R800,000 CTC.

Qualifications

• Minimum of 5 years experience in executive assistance.
• Knowledgeable about import processing.
• Strong computer literacy and business acumen.

Responsibilities

• Provide administrative support to the CEO.
• Manage travel arrangements for the CEO.
• Communicate directives from the CEO to staff.

Skills

Confidentiality

Communication skills

Emotional intelligence

Problem-solving

Attention to detail

Education

Grade 12

Diploma in Legal Secretarial / Paralegal

Job description

Overview

South Africa - Western Cape, Cape Town - South (Athlone, Ottery, Philippi)

R800 000 - R800 000 Annually Cost To Company

Our client is seeking an experienced Executive Assistant who will be reporting to the CEO.

Job Summary

Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements

• Grade 12
• Diploma in Legal Secretarial / Paralegal
• Minimum of 5 years experience.
• Knowledgeable about import processing.

Responsibilities

• Administration Support
  • Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
  • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
  • Arrangement for and management of Forex linked to international travel.
  • Adhoc personal bookings and searches for the CEO.
  • Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation.
• Secretarial Support
  • Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
  • Receive, screen, and direct incoming calls, visitors, mail, and email.
  • Maintain files, records, calendars, and diaries.
  • Control filing linked to and access to contracts/SLAs for customers, property, property plans, etc.
  • Good verbal and written communication skills. Ability to act decisively and urgently.
  • High level of emotional intelligence and interpersonal skills.
  • Ability to establish and develop well-aligned, supportive teams.
  • Suitably developed computer literacy and skills.
  • Appropriate business acumen and entrepreneurial aptitude.
  • Strong problem-solving skills.
  • Creativity.
  • Exceptional attention to detail.
• Imports and EForex Management
  • Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex;
  • In conjunction with Finance, determine cashflow for large purchases, obtain authorisation and book FEC in line with forecasted dates; and,
  • Balance transactions with bank statements bi-weekly.
• Other Special Requirements
  • Decision Making
    • Maintain standards, practices, policies, and procedures as defined.
    • Able to make good business-aligned judgement decisions at an operational level.
  • Accountability
    • Responsible for all activities linked to the position as defined.
    • Ensure that a structure for escalation of responsibility is effective.
    • Responsible for the company credit card.
  • Communication
    • Maintain the benchmark for transparent, responsive, and open communications within the business and at all levels.
    • Ensure an email response within 24 hours.
    • Provide guidance telephonically to assist the teams when required within reason.
    • Good communication with management and subordinates.
  • Manage Insurance
    • Manage vehicle insurance portfolio from addition/removal of vehicles onto the policy to management of claims;
    • Manage all insurance; and,
    • Arrange for marine/transit cover where necessary.

  Salary

  R800 000 CTC

  How to apply

  Follow the link to our jobseeker’s page - https://measuredability.com/jobs-2/

  Search for the job title. Click Apply to submit your CV.