Management Assistant jobs in Singapore
Admin Assistant
PREMIER PROPERTY CONSULTANCY PTE. LTD.
Management Associate (Service)
VISTA F&B SERVICES PTE. LTD.
HR & Admin Assistant / Executive
INFINIX HOSPITALITY MANAGEMENT PTE. LTD.
No interview FAST HIRING Admin Assistant (Jurong, $12/H, 5days) #HCL
Recruit Express Pte Ltd.
Management Associate
JUMBO GROUP OF RESTAURANTS PTE. LTD.
Discover more opportunities than anywhere else. Find more jobs nowFront Desk Receptionist | Up to $3500+VB | 5 Days - ZH
GRIFFIN HR CONSULTANCY PTE. LTD.
Connect with headhunters to apply for similar jobsTemp Medical Records Office Assistant (6mths contract)
Institute of Mental Health
(Sr) Asst Manager / Manager, Office of CMIO (2-Year Contract)
National University Polyclinics
Admin Assistant ( Renewable Contract )
WGT Events & HR Group
Sales/Admin Assistant
DANENG (S) ENERGY-SAVING TECHNOLOGY PTE. LTD.
Business Office Assistant (Immediate/ 5 days/ Office Hour) #HJG
Recruit Express Pte Ltd.
Senior / Manager, Office of DGCMIO (Research)
Singapore National Eye Centre
Project Admin Assistant
Lucky Joint Construction Pte Ltd
Senior Assistant Manager (Office of Patient Experience), Eastern General Hospital Planning Office
Singapore National Eye Centre
Telephone Operator
Mandarin Oriental Hotel Group Limited
Admin Assistant
Job summary
A property consultancy agency in Singapore is seeking an Administrative Support role. Responsibilities include managing records, preparing documents, and addressing resident inquiries. The ideal candidate should have strong organizational and communication skills. Familiarity with Microsoft Office is essential. This role involves multi-tasking and supporting various administrative duties.
Qualifications
- Experience with administrative support or clerical tasks.
- Strong verbal and written communication skills.
- Ability to manage multiple tasks efficiently.
Responsibilities
- Manage records and correspondence related to managed properties.
- Assist with the preparation of various documents.
- Address inquiries and complaints from residents.
Skills
Tools
- Record Keeping: Maintaining organized records of all relevant information, documents, and correspondence related to the managed properties.
- Document Preparation: Assisting with the preparation of various documents, including reports, letters, circulars, and other correspondence as needed.
- Communication: Managing all incoming and outgoing correspondence, including phone calls, emails, and physical mail, ensuring timely responses and proper routing.
- Facility Management: Handling bookings for estate facilities, managing access to common areas, and ensuring proper usage in line with rules and regulations.
- Inventory Management: Maintaining records of office supplies, managing equipment maintenance schedules, and ensuring adequate stock levels.
- Financial Support: Assisting with petty cash management, issuing receipts, and potentially updating trust accounts.
- Compliance: Assisting with the processing of notices, updating strata rolls upon ownership transfers, and maintaining proper filing systems for efficient administration and compliance with regulations.
- Resident/Tenant Interaction: Addressing inquiries, feedback, and complaints from residents or tenants, providing information and assistance.
- Meeting Coordination: Assisting with the preparation and coordination of council meetings, annual general meetings (AGMs), and other relevant gatherings.
- Notice Boards: Regularly updating notice boards with important information for residents and tenants.
- Ad-hoc Duties: Providing general administrative support and assisting with various tasks as assigned by the Condominium Manager or other relevant personnel.
- Reporting: Assisting with the compilation of monthly and quarterly reports and ensuring timely submission.
- Technology Proficiency: Utilizing Microsoft Office Suite (Word, Excel, Outlook) and other relevant software for daily tasks.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.