Administrative Assistant

TMS ALLIANCES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction support company in Singapore seeks an Administrative Support candidate to handle various clerical tasks including insurance procurement and project management. The ideal candidate holds "O" Level certifications and has good interpersonal skills. Responsibilities include updating records and assisting in licensing applications. This role requires a meticulous individual who can work independently and has strong communication skills.

Qualifications

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Meticulous and a team-player.

Responsibilities

• Provide administrative support to the department/company.
• Assist in sourcing and procurement of insurance policies.
• Maintain and update project master list.

Skills

Service oriented

Good interpersonal skills

Good communication skills (verbal and written)

PC literate

Meticulous

Team-player

Education

"O" Level with credits in English and Mathematics

Relevant experience may be considered

Tools

MS Office

Job description

Overview

Statement Of Purpose (Overall Purpose of Job) To provide administrative support to the department / company.

Responsibilities

• Covered receptionist role if needed.
• Sourcing & procurement of insurance policies & bonds for new & extended projects.
• Assist in updating the Integrated Management System (IMS) for internal and external audits.
• BCA workhead & licenses renewals.
• Covered ordering & preparing monthly Fruits Day role if needed.
• Update EPO system upon receipt of new Letter of Award and user/s.
• Prepare, follow up and update of Deed of Warranty on time.
• Assist in SP & EMA licenses application and maintain records.
• Maintain, update, monitor and assist in obtaining quotation for project insurances and equipment & machinery insurances, and others insurance.
• Maintain, update, monitor and assist in obtaining quotation and claims for work injury compensation and hospital & surgical insurances.
• Processing of project insurance claims (injury, damages etc).
• Maintain & updating of project master list.
• Handle administrative related matters within the Company.
• Other duties as assigned.
• Be aware of Occupational health and Safety Policy.
• Follow the Company safety procedures, rules and regulations.
• Eliminate or reduce hazard at the work place.

Job Requirements

Education, Qualifications & Special Training

• "O" Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

Knowledge & Skills

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Meticulous and a team-player.

Experience

• Preferably with at least 1 year in administrative and clerical work in the construction industry or in related field.