Office Assistant

HFSE INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An educational institution in Singapore seeks an OFFICE ASSISTANT cum CLEANER to manage administrative tasks and ensure cleanliness in the office. The ideal candidate should be proficient in MS Office and able to assist students with personal care tasks when necessary, maintaining hygiene and safety standards. This role requires strong organizational skills and attention to detail.

Qualifications

• Proven experience as an office assistant or similar role.
• Comfortable assisting students with personal care tasks.
• Additional qualifications related to childcare or first aid are a plus.

Responsibilities

• Perform general administrative duties such as photocopying and data entry.
• Manage academics and admin office supplies inventory.
• Ensure maintaining the cleanliness of the office.
• Support students in basic personal needs according to health guidelines.

Skills

Proven experience as an office assistant

Proficient in MS Office

Excellent communication skills

Organizational abilities

Attention to detail

Problem-solving skills

Job description

OFFICE ASSISTANT cum CLEANER

Qualifications

• Proven experience as an office assistant, administrative assistant, or similar role.
• Comfortable and willing to assist students with basic personal care tasks when necessary.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Additional qualifications related to childcare or first aid are a plus.

Responsibilities

• Proficiency in market analysis and business strategy formulation. Perform general administrative duties such as photocopying, scanning, filing, and data entry.
• Manage and maintain academics and admin office common supplies and pantry supplies inventory.
• Manage, maintain and replenish school’s vending machine supplies inventory.
• Count and deposit vending machine sales.
• Recheck deliveries against invoices and manage inventory records.
• Manage online additional orders.
• Perform books and uniform stock take quarterly.
• Ensure the academics and admin office is kept clean and organized.
• Perform routine cleaning, ensure sanitation standards, and handle waste disposal.
• Maintain and store cleaning equipment and supplies.
• Follow safety protocols, handle hazardous materials properly, and participate in relevant training.
• Support other departments with administrative tasks as required.
• Provide appropriate support to students in their basic personal needs, ensuring dignity, hygiene, and safety, in accordance with the school’s safeguarding and health guidelines.