Administrative Assistant

RAYMOND CONSTRUCTION PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an Administrative Assistant to provide crucial administrative support. Responsibilities include managing insurance procurement, maintaining project records, and assisting with licensing and audits. A minimum of O-Level qualification and good communication skills are required. Ideal candidates will have at least one year of administrative experience in a related field. This role demands a service-oriented attitude and good interpersonal skills.

Qualifications

• Relevant experience may substitute educational qualifications.
• Preferably at least 1 year in administrative and clerical work in the construction industry.

Responsibilities

• Provide administrative support to the department/company.
• Assist in sourcing & procurement of insurance policies.
• Maintain and update project master lists.

Skills

Service oriented

Interpersonal skills

Self-motivated

Communication skills

Meticulousness

Team-player

Education

‘O’ Level with credits in English and Mathematics or equivalent

Tools

MS Office

Job description

Overview

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

A) Specific

• Covered receptionist role if needed.
• Sourcing & procurement of insurance policies & bonds for new & extended projects.
• Assist in updating the Integrated Management System (IMS) for internal and external audits.
• BCA workhead & licenses renewals.
• Covered ordering & preparing monthly Fruits Day role if needed.
• Update EPO system upon receipt of new Letter of Award and user/s.
• Prepare, follow up and update of Deed of Warranty on time.
• Assist in SP & EMA licenses application and maintain records.
• Maintain, update, monitor and assist in obtaining quotation for project insurances and equipment & machinery insurances, and others insurance.
• Maintain, update, monitor and assist in obtaining quotation and claims for work injury compensation and hospital & surgical insurances.
• Processing of project insurance claims (injury, damages etc).
• Maintain & updating of project master list.

B) General

• Handle administrative related matters within the Company.
• Other duties as assigned.

C) Safety

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training

• “O” Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Meticulous and a team-player.

(C) Experience

• Preferably with at least 1 year in administrative and clerical work in the construction industry or in related field.