Administrative Assistant

ISO-TEAM CORPORATION PTE LTD; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A construction support firm in Singapore is seeking an Administrative Support professional. Responsibilities include receptionist duties when necessary, handling procurement of insurance policies, and general administrative tasks. Candidates should have at least "O" Level qualification and relevant experience in an administrative role, preferably in the construction sector. Strong interpersonal skills and proficiency in MS Office are essential.

Qualifications

• "O" Level certification with relevant experience may be considered.
• Minimum 1 year of administrative or clerical work experience in the construction industry or related field.

Responsibilities

• Provide administrative support to the department/company.
• Cover receptionist role when needed.
• Assist in updating the Integrated Management System (IMS) for audits.
• Handle procurement of insurance policies and bonds.
• Process project insurance claims.

Skills

Service oriented

Good interpersonal skills

Good working attitude

PC literate

Good communication skills

Meticulous

Team-player

Education

"O" Level with credits in English and Mathematics or equivalent

Tools

MS Office

Job description

Overview

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Covered receptionist role if needed.
• Sourcing & procurement of insurance policies & bonds for new & extended projects.
• Assist in updating the Integrated Management System (IMS) for internal and external audits.
• BCA workhead & licenses renewals.
• Covered ordering & preparing monthly Fruits Day role if needed.
• Update EPO system upon receipt of new Letter of Award and user/s.
• Prepare, follow up and update of Deed of Warranty on time.
• Assist in SP & EMA licenses application and maintain records.
• Maintain, update, monitor and assist in obtaining quotation for project insurances and equipment & machinery insurances, and others insurance.
• Maintain, update, monitor and assist in obtaining quotation and claims for work injury compensation and hospital & surgical insurances.
• Processing of project insurance claims (injury, damages etc).
• Maintain & updating of project master list.

(B) General :

• Handle administrative related matters within the Company.
• Other duties as assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 1 year in administrative and clerical work in the construction industry or in related field.