Admin Assistant

PREMIER PROPERTY CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A property consultancy agency in Singapore is seeking an Administrative Support role. Responsibilities include managing records, preparing documents, and addressing resident inquiries. The ideal candidate should have strong organizational and communication skills. Familiarity with Microsoft Office is essential. This role involves multi-tasking and supporting various administrative duties.

Qualifications

• Experience with administrative support or clerical tasks.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Manage records and correspondence related to managed properties.
• Assist with the preparation of various documents.
• Address inquiries and complaints from residents.

Skills

Organizational skills

Communication skills

Attention to detail

Tools

Microsoft Office Suite

Job description

General Administrative Support:

• Record Keeping: Maintaining organized records of all relevant information, documents, and correspondence related to the managed properties.
• Document Preparation: Assisting with the preparation of various documents, including reports, letters, circulars, and other correspondence as needed.
• Communication: Managing all incoming and outgoing correspondence, including phone calls, emails, and physical mail, ensuring timely responses and proper routing.
• Facility Management: Handling bookings for estate facilities, managing access to common areas, and ensuring proper usage in line with rules and regulations.
• Inventory Management: Maintaining records of office supplies, managing equipment maintenance schedules, and ensuring adequate stock levels.
• Financial Support: Assisting with petty cash management, issuing receipts, and potentially updating trust accounts.
• Compliance: Assisting with the processing of notices, updating strata rolls upon ownership transfers, and maintaining proper filing systems for efficient administration and compliance with regulations.

Customer Service and Communication:

• Resident/Tenant Interaction: Addressing inquiries, feedback, and complaints from residents or tenants, providing information and assistance.
• Meeting Coordination: Assisting with the preparation and coordination of council meetings, annual general meetings (AGMs), and other relevant gatherings.
• Notice Boards: Regularly updating notice boards with important information for residents and tenants.

Other Responsibilities:

• Ad-hoc Duties: Providing general administrative support and assisting with various tasks as assigned by the Condominium Manager or other relevant personnel.
• Reporting: Assisting with the compilation of monthly and quarterly reports and ensuring timely submission.
• Technology Proficiency: Utilizing Microsoft Office Suite (Word, Excel, Outlook) and other relevant software for daily tasks.