Business Administration-Jobs in United States

We are a growing construction and M&E (Mechanical & Electrical) services firm specializing in the design, installation, and maintenance of air conditioning systems for commercial, industrial, and residential projects. As part of our continued growth, we are looking for a Junior HR cum Procurement Executive to support our operations team.

The HR cum Procurement Executive plays a key supporting role in both Human Resources and Procurement functions. The position is ideal for someone who is detail-oriented, proactive, and eager to build cross-functional experience in a dynamic construction environment. This role involves managing employee documentation, coordinating manpower requirements, and handling procurement activities for HVAC projects.

Recruitment & Onboarding

- Coordinate recruitment activities including posting job advertisements, screening applicants, and arranging interviews.

- Prepare employment contracts and onboarding documentation.

- Organize orientation sessions and issue PPE/uniforms for new site staff.

- Liaise with external agencies for foreign worker sourcing and applications.

Employee Management & Compliance

- Maintain and update employee records in HR systems and physical files.

- Track attendance, leave, MCs, and prepare monthly reports.

- Support work pass applications, renewals, and cancellation via MOM portal.

- Assist with organizing medical check-ups, safety courses, and training certifications.

Payroll & Claims Support

- Compile and verify site attendance and overtime records.

- Submit payroll inputs to internal finance or external payroll service provider.

- Respond to employee queries regarding salary, CPF, and benefits.

Sourcing & Vendor Management

- Request and compare quotations for HVAC materials, tools, and consumables.

- Maintain a database of approved vendors and subcontractors.

- Evaluate supplier performance in terms of delivery, quality, and service.

Purchasing & Inventory

- Raise purchase requisitions and convert to purchase orders.

- Follow up with suppliers on deliveries and ensure timely arrival at site.

- Coordinate with project teams for material forecasting and just-in-time delivery.

Documentation & Reporting

- Ensure proper documentation of all procurement records including POs, delivery orders, and invoices.

- Assist in tracking procurement budgets against actual costs.

- Prepare regular procurement and stock level reports for management review.

Ensuring compliance with laws and regulations

- Manage and update MOM requirement, renew ISO and Bsafe certification etc.

- Apply performance bond / Insurance for various projects.

Establishing safe work environments

- The Workplace Safety and Health Act provides safety guidelines for various work environments and policies for work injury compensation.

Performing disciplinary actions

- HR department usually outlines the consequences of violating specific policies within employee handbooks and other workplace materials. For example, an unexplained absence might result in a verbal or written warning. If the employee reaches a specific number of unexcused absences, the company may have a policy that allows it to terminate their employment

Implementing training programmes

- HR departments help organise and implement training programmes for an organisation's employees to ensure its success. Example apply safety course, scissor lift course or require enrichmemt course for employee.

- Diploma in Human Resource Management, Business Administration, Supply Chain Management, or a related field.

- 1–3 years of relevant working experience in HR and/or procurement.

- Prior experience in the construction or HVAC industry is advantageous.

- Familiarity with Singapore employment regulations and MOM processes.

- Proficient in MS Office (especially Excel) and HR/Procurement software systems.

- Strong interpersonal, coordination, and communication skills.

- Ability to multitask and work in a fast-paced, project-driven environment.

5.5-day work week (Monday to Saturday, half-day Saturday)
Office-based with occasional site visits

- Annual leave, medical leave, and statutory entitlements

- Medical and work injury insurance coverage

- Opportunities for training and development

- Performance-based bonuses