Operations Assistant

Ling Kwang Home for Senior Citizens; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community care organization in Singapore seeks an operational support assistant to manage inventory, assist with documentation, and ensure kitchen safety. Candidates should possess a relevant diploma and at least 1 year of administrative experience. The ideal applicant is detail-oriented, proficient in Microsoft Office, and able to multitask effectively. This position will involve assisting with audits and vendor meetings, contributing to a smooth operational flow, and enhancing overall service delivery.

Qualifications

• Minimum 1 year of experience in administrative or operational support.
• Able to multitask and prioritize effectively.
• Detail-oriented and able to work independently.

Responsibilities

• Assist in tracking medical and non-medical equipment.
• File and maintain contracts, quotations, and invoices.
• Assist in kitchen audits and follow-up on non-compliance.
• Support and attend to ward or departmental requests.
• Log and report facilities issues.
• Assist technicians in maintaining issue logs.
• Assist in scheduling meetings and preparing reports.

Skills

Organizational skills

Time management

Proficient in Microsoft Office

Attention to detail

Adaptability

Education

Diploma or relevant certification in Business Administration, Supply Chain, Operations or related fields

Job description

Key Responsibilities

1. Asset & Inventory Support

• Assist in tracking medical, non-medical and facilities equipment.
• Maintain inventory records, tagging information, repair history and location logs.
• Support asset verification exercises and audits.

2. Documentation & Records Management

• File and maintain contracts, quotations, POs, invoices, maintenance and service reports.
• Ensure documents are properly organised for easy retrieval and audit purposes.

3. Kitchen & Food Safety Support

• Assist in kitchen audits and follow‑up on non‑compliance items.
• Raise Purchase Requisitions for kitchen supplies and consumables when required.
• Coordinate operational matters with dietitians and nursing teams.

4. Central Store & Consumables Support

• Assist in receiving deliveries, stocking, and issuing of medical, housekeeping and general consumables.
• Support and attend to ward or departmental requests.
• Assist in monthly consumable usage tracking and replenishment planning.

5. Facilities & Equipment Support

• Log and report facilities issues to operations executive (e.g. leaks, faulty lights, damaged fixtures).
• Support internal and external events and emergency preparedness activities.
• Assist in audit and inspection preparations (SCDF, NEA, MOH).

6. Maintenance Support

• Assist technicians in maintaining issue logs and repair records.
• Assist technicians in stock take and replenishment of stocks.

7. General Administrative & Operational Support

• Assist in scheduling meetings with vendors and internal stakeholders.
• Prepare simple reports, update noticeboards and support staff briefings.
• Assist in any other related matters as set out by Head of Operations and Operations Executive.

Requirements

1. Diploma or relevant certification in Business Administration, Supply Chain, Operations, or related fields
2. Minimum 1 year of experience in administrative or operational support.
3. Strong organizational and time management skills; able to multitask and prioritize effectively.
4. Proficient in Microsoft Office applications.
5. Detail‑oriented and able to work independently.
6. Positive attitude and willingness to learn and adapt to changing demands.

We regret that only shortlisted applicants will be notified.