ADMINISTRATIVE MANAGER

VK CONSTRUCTION & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Singapore is seeking a Senior Admin Executive to manage both office and site-level administrative responsibilities. The ideal candidate should have at least 5 years of administrative experience, preferably in the construction industry, and a solid understanding of MOM regulations. The role involves monitoring staff movements, overseeing foreign worker matters, and ensuring compliance with company policies and local regulations. This is a pivotal role to ensure smooth daily operations and effective communication within the team.

Qualifications

• Minimum 5 years of administrative experience, preferably in the construction industry.
• Proficient in Microsoft Office and administrative systems.
• Ability to work independently and handle multiple tasks efficiently.

Responsibilities

• Handle day-to-day administrative operations and documentation.
• Maintain accurate employee records including attendance and leave.
• Monitor staff movement and coordinate with Project Managers.

Skills

Administrative experience

MOM regulations knowledge

Microsoft Office proficiency

Communication skills

Organizational skills

Education

Diploma in Business Administration or related field

Tools

HR management software

Construction project management software

Job description

Overview:

We are seeking an experienced and highly organized Senior Admin Executive to join our construction team. The ideal candidate will be an all-rounded individual with a strong sense of responsibility, excellent communication skills, and the ability to manage both office and site-level administrative matters efficiently. This role requires close monitoring of staff and foreign workers, ensuring smooth daily operations and compliance with MOM and company regulations.

Key Responsibilities:

1. Administrative & Office Management

• Handle day-to-day administrative operations, documentation, and filing systems.
• Prepare, manage, and track purchase orders, invoices, and petty cash claims.
• Maintain and update company records, licenses, and certificates.
• Support management with scheduling, coordination, and communication tasks.

2. HR & Workforce Management

• Maintain accurate employee records including attendance, leave, and overtime tracking.
• Oversee foreign worker matters — work permit applications, renewals, cancellations, and lodging arrangements.
• Coordinate with MOM, insurance providers, dormitory operators, and employment agencies.
• Ensure compliance with all manpower regulations and company HR policies.
• Assist in recruitment, onboarding, and orientation of new staff and workers.

3. Site & Staff Coordination

• Monitor staff movement and ensure proper deployment of foreign workers to job sites.
• Work closely with Project Managers and Site Supervisors to resolve manpower or administrative issues promptly.
• Maintain communication between site and office to ensure smooth workflow.

4. Compliance & Reporting

• Prepare monthly reports on manpower status, attendance, and project support.
• Ensure proper documentation for audits, safety compliance, and MOM inspections.
• Support the management team in maintaining proper safety and HR documentation for all employees.

Requirements:

• Minimum 5 years of administrative experience, preferably in the construction industry.
• Strong understanding of MOM regulations and foreign worker management.
• Proficient in Microsoft Office and administrative systems.
• Excellent communication and interpersonal skills.
• Strong organizational skills with keen attention to detail.
• Ability to work independently and handle multiple tasks efficiently.
• Proactive, resourceful, and able to handle confidential information with discretion.

Preferred Qualifications:

• Diploma or higher in Business Administration, HR Management, or related field.
• Experience using HR management or construction project management software.
• Knowledge of local manpower and safety compliance procedures.

Salary:

Commensurate with experience and qualifications.