Admin Assistant

International Baptist Church of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community-focused religious organization in Singapore is seeking an Admin Assistant for Ministry Support. The role involves providing comprehensive administrative support to the Ministerial staff, coordinating ministry activities, managing communication, and maintaining confidentiality. The ideal candidate should possess strong interpersonal skills and proficiency in Microsoft Office. If you have the passion to contribute to the ministry, apply by submitting your resume to the provided email address.

Qualifications

• Ability to provide logistical support for ministry events.
• Strong interpersonal skills to interact with staff and congregants.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provides administrative support to the assigned Ministerial staff.
• Coordinates ministry meetings and prepares correspondence.
• Manages ministry database and updates contacts.

Skills

Microsoft PowerPoint

Discipleship

Microsoft Office

Microsoft Excel

Interpersonal Skills

Inventory

Administration

Routing

Data Entry

Accounting

Publicity

Administrative Support

Team Player

Microsoft Word

Screening

Scheduling

Able To Work Independently

Job description

Roles & Responsibilities

Admin Assistant – Ministry Support JD

The Administrative Assistant, Ministry Support provides administrative support to the assigned Ministerial staff in carrying out the operational responsibilities of the Church and reports to the Church Administrator. The person in this position uses initiative and discretion in interaction with staff, congregants and visitors. Because of the nature of the role, this individual must demonstrate a high level of trust and the ability to protect the reputation and integrity of others through strict confidentiality.

Responsibilities

Ministry Support

Provide administrative support to ensure efficient operation of assigned ministry including scheduling and coordinating ministry meetings, preparing and mailing correspondence, handling ministry posts and incoming letters, preparing ministry reports, presentations, etc.

Other assigned support:

• Prepare ministry newsletters and mass mailing.
• Raise Payment Request (PR) and seek relevant approval for ministry expenses.
• Manage ministry database including updating of participants’ contacts.
• Provide logistical support including study materials to be distributed to participants.
• Coordinate ministry events, pre-event publicity, registration and compile post-event feedback evaluation.
• Assist with ministry outreach programs.

Office/Clerical Support

• Assist with screening and routing of incoming calls and visitors to the Church office; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors.
• Monitor and maintain office supplies.
• Attend ministry events as necessary.
• Attend Administrative Staff and Senior Staff meetings as required.
• Other duties as assigned or called upon to assist including providing clerical, administrative or communication support to other ministries where required.

Remuneration will commensurate with relevant qualifications and experiences.

If you are called to lead, expand and energize the Discipleship ministry in IBC, please submit your resume or CVs to [e-mail]. Only short listed candidates will be notified. We look forward to hearing from you.

Skills

• Microsoft PowerPoint
• Discipleship
• Microsoft Office
• Microsoft Excel
• Interpersonal Skills
• Inventory
• Administration
• Routing
• Data Entry
• Accounting
• Publicity
• Administrative Support
• Team Player
• Microsoft Word
• Screening
• Scheduling
• Able To Work Independently