Account & Administrative Assistant

Home's Favourite Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading service company in Singapore is seeking a proactive Accounts & Administrative Assistant. You will perform bookkeeping, manage accounts payable and receivable, and provide administrative support. The ideal candidate should have a Diploma in Accounting or a related field, experience in basic accounting functions, and proficiency in MS Office. Strong organizational skills and attention to detail are essential for success in this role.

Qualifications

• Minimum Diploma in Accounting, Finance, Business Administration or related field.
• Basic accounting knowledge with experience in AP/AR, payment processing, and sales commission calculations.
• Able to prepare simple P&L statements and assist in budgeting.
• Proficient in MS Office (Excel, Word); QuickBooks knowledge is an advantage.

Responsibilities

• Perform simple bookkeeping, including data entry and maintenance of accounting records.
• Handle Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process payments to suppliers, prepare payment vouchers, and ensure timely settlement.
• Perform bank reconciliation, petty cash management, and monthly accounting routines.
• Prepare basic Profit & Loss (P&L) statements and assist with reporting.

Skills

Detail-oriented

Basic accounting knowledge

Proficient in MS Office

Organisational skills

Ability to manage multiple tasks

Education

Diploma in Accounting, Finance, Business Administration or related field

Tools

QuickBooks

Job description

We are looking for a proactive and detail-oriented Accounts & Administrative Assistant to join our team. The ideal candidate will handle basic accounting tasks, process payments and sales commissions, and provide administrative support to ensure smooth day-to-day operations.

Job Responsibilities

Accounting Functions

• Perform simple bookkeeping, including data entry and maintenance of accounting records.
• Handle Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process payments to suppliers, prepare payment vouchers, and ensure timely settlement.
• Perform bank reconciliation, petty cash management, and monthly accounting routines.
• Prepare basic Profit & Loss (P&L) statements, monthly summaries, and assist with reporting.
• Support budgeting activities, updating budgets, monitoring expenses, and tracking variances.
• Maintain accurate documentation and filing of all accounting and financial records.
• Process Sales Commission for promoters accurately and timely.
• Liaise with outsourced Accounts Service Provider for documents and month-end closing.
• Coordinate with existing and new bankers for bank loans and financing payments.
• Knowledge of QuickBooks is an advantage.

Administrative Duties

• Issue Delivery Orders (DOs), payment vouchers, invoices, and other related documents.
• Assist in inventory/stock checking when required.
• Coordinate with suppliers, customers, and internal teams for document flow and follow-ups.
• Maintain proper filing, documentation, and administrative records.
• Support daily operational needs and ad-hoc duties assigned by management.

Requirements

• Ø Minimum Diploma in Accounting, Finance, Business Administration or related field.
• Ø Basic accounting knowledge with experience in AP/AR, payment processing, and sales commission calculations.
• Ø Able to prepare simple P&L statements and assist in budgeting.
• Ø Proficient in MS Office (Excel, Word); QuickBooks knowledge is an advantage.
• Ø Strong attention to detail, organised, and able to manage multiple tasks.
• Ø Responsible, proactive, and able to work independently with minimal supervision.
• Ø Previous administrative experience required.
• Ø Immediate availability is required.