Administrative Assistant

I-VANTAGE SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An investment firm in Singapore seeks an Administrative Assistant to support daily office operations in a structured environment. Key responsibilities include managing administrative tasks, coordinating with vendors, and maintaining office supplies. The ideal candidate has at least 1-2 years of experience, is proficient in MS Office, and can communicate in basic Mandarin. The role offers stability and the potential for long-term growth in a professional setting.

Benefits

Company-provided medical insurance

Access to on-site gym facilities

Qualifications

• Minimum GCE ‘O’ Level or equivalent.
• At least 1–2 years of administrative or office support experience.
• Ability to communicate in basic Mandarin is preferred.

Responsibilities

• Provide general administrative and office support to management.
• Manage office supplies and pantry inventory.
• Liaise with vendors and service providers.

Skills

Organisational skills

Responsible

Communication in English and Mandarin

MS Office proficiency

Education

Minimum GCE ‘O’ Level or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Roles & Responsibilities

A Singapore-based investment firm and subsidiary of a family office focusing on strategic investments in high-growth sectors including AI, renewable energy, robotics, mining, and EV battery technologies.

The company takes a long-term, disciplined approach to investing and operates in a professional, structured corporate environment. They value efficiency and productivity, do not encourage unnecessary overtime, and promote clear and focused work during regular office hours.

Employees enjoy company-provided medical insurance upon confirmation, as well as access to on-site gym facilities within the office building. The company offers a stable and supportive workplace for individuals seeking long-term growth in an investment-focused environment.

Administrative Assistant (Full-Time)

Job Description

The Administrative Assistant supports the daily administrative and office operations of the company in a structured corporate environment. This role involves general office administration, documentation support, and coordination with vendors and service providers to ensure smooth day-to-day operations.

The position requires a well‑organised and responsible individual who can work independently, manage multiple tasks efficiently, and communicate clearly in both English and Mandarin in a professional setting. From time to time, the role may involve supporting office‑related operational errands as required.

Job Responsibilities

• Provide general administrative and office support to management and the team
• Manage office supplies, stationery, and pantry inventory
• Liaise with vendors, service providers, and building management
• Coordinate scheduled maintenance and ad‑hoc servicing for office equipment
• Assist with filing, documentation, and record management
• Support basic procurement activities such as sourcing items and obtaining quotations
• Receive office guests, handle deliveries, and manage incoming items
• Perform occasional driving duties for office‑related errands when required (e.g. document delivery or item collection; not a daily driving role)
• Support other ad‑hoc administrative tasks assigned by management

Requirements

• Minimum GCE ‘O’ Level or equivalent
• At least 1–2 years of administrative or office support experience
• Proficient in MS Office (Word, Excel, PowerPoint)
• Well‑organised, responsible, and able to work independently
• Prior experience in a corporate office environment is an advantage
• Ability to communicate in basic Mandarin to liaise with Chinese‑speaking stakeholders is preferred
• Possession of a valid Singapore Class 3 (or above) driving licence is an advantage