Account cum Admin Assistant

HUNWIN ENTERPRISES (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable company in Singapore is seeking an Account cum Admin Assistant to handle administrative tasks and manage accounts payable (AP) and accounts receivable (AR) functions. This full-time role involves supporting the finance executive, performing office administration, and liaising with customers and vendors. Ideal candidates should possess at least an NITEC or Diploma in Accounting or Business Administration and have proficiency in SAP Business 1 and Microsoft Office. A competitive salary of up to $3,000 monthly plus bonuses is offered.

Qualifications

• Minimum NITEC or Diploma in Accounting, Business Administration, or a related field.
• Proficiency in accounting software and Microsoft Office.
• Experience in managing AR and AP beneficial.

Responsibilities

• Perform general office administration and support daily accounting functions.
• Handle AR duties including payment processing and collections.
• Manage AP tasks including invoice processing and vendor management.

Skills

Organizational abilities

Multitasking

Proficiency in Microsoft Office

Communication skills

Education

NITEC or Diploma in Accounting or Business Administration

Tools

SAP Business 1

Job description

Job Summary

An account cum admin assistant is responsible for general administrative tasks and accounts receivable (AR) and accounts payable (AP) duties, and any ad hoc duties as and when required. This role supports and works closely with the accounts and finance executive, as well as the sales team, by managing daily and month-end accounting functions, other areas such as general office support, coordinating supplies, answering phones etc.

Main Responsibilities (not limited to)

Admin assistant duties

• General office administration: Performing a range of administrative duties, including data entry, filing, document management, and providing general office support (stationery/drinking water,answering phone calls, etc.)
• Handle incoming calls, messages, and emails from customers.
• Support and liaise with customers, vendors, and the internal team to address inquiries and resolve any issues promptly, and professionally.

AR (Accounts Receivable) duties

• Payment Processing: Apply payments (checks, electronic transfers) to customer accounts and deposit funds.
• Collections: Monitor aging reports, contact customers about late payments, and implement collection strategies.
• Reconciliation: Reconcile the AR ledger to ensure all payments and credits are correctly applied.
• Customer Service: Handle billing inquiries, resolve discrepancies, and maintain positive client relationships.
• SOA: To generate and save statements into the relevant folder.

AP (Accounts Payable) duties

• Invoice Processing: Assisting with accounts payable and receivable processes, such as invoicing, payment reconciliation, and recordkeeping.
• Vendor Management: Handle payment inquiries.
• Reconciliation: Reconciling vendor statements and bank accounts to ensure accuracy. Some examples:i.SF Express, McLink, DHL, ARAMEX ii.Staff reimbursement iii.Logistic companiesiv.Office Supplies: Stationaries, water, etc (Oregon, Prime, Prolife)

Other Responsibilities

• Assist in implementing and improving accounting and administrative procedures, if necessary.
• Provide support to the management team with ad hoc projects and tasks as required.
• Provide basic HR support as and when necessary.

Key skills and qualifications

• Education & Experience: A minimum NITEC, Diploma in Accounting, Business Administration, or a related field/experience is required.
• Technical skills: Proficiency in accounting software (SAP Business 1) and Microsoft Office (Excel, Word, Outlook). Any other technical skills would be advantageous.
• Experience: Ability to manage AR, AP, and general ledger (GL) is beneficial.
• Skills & Competencies: Responsible and willing to learn; Excellent organizational and multitasking abilities; Good communication skills and ability to work in a team or independently; High attention to detail and accuracy in data entry; Ability to handle confidential information with integrity.

Remarks:

Please indicate the details below in your resume. Candidates without the details below will be rejected automatically.

• Nationality
• Date of birth
• Reason for leaving for them past three employments
• Last drawn and expected salary
• Expected availability

Working Hours: Monday to Friday 8:30am to 5:30pm
Office Address: Walking distance from Macpherson Mrt
Basic Salary Range: Up to $3,000 per month and variable bonus
Work Arrangement: In Person
Job Type: Full-time

We regret that only shortlisted candidates will be contacted.