Admin Assistant

International Baptist Church of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local community church in Singapore seeks an Administrative Assistant for Ministry Support. This role involves providing comprehensive administrative assistance to ministerial staff, managing correspondence, and coordinating ministry events. Ideal candidates should demonstrate excellent communication and organizational skills, alongside a commitment to maintaining confidentiality. This is an opportunity to actively contribute to church operations and support various ministry initiatives.

Qualifications

• Ability to maintain confidentiality and protect the integrity of others.
• Experience in providing administrative support to teams.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the assigned Ministerial staff.
• Coordinate ministry meetings and manage correspondence.
• Assist with ministry outreach programs and events.

Skills

Administrative support

Communication skills

Organizational skills

Confidentiality

Event coordination

Job description

AdminAssistant – Ministry Support JD

The Administrative Assistant, Ministry Support provides administrative support to the assigned Ministerial staff in carrying out the operational responsibilities of the Church and reports to the Church Administrator. The person in this position uses initiative and discretion in interaction with staff, congregants and visitors. Because of the nature of the role, this individual must demonstrate a high level of trust and the ability to protect the reputation and integrity of others through strict confidentiality.

Responsibilities

Ministry Support

Provide administrative support to ensure efficient operation of assigned ministry including scheduling and coordinating ministry meetings, preparing and mailing correspondence, handling ministry posts and incoming letters, preparing ministry reports, presentations, etc.

• Prepare ministry newsletters and mass mailing.
• Raise Payment Request (PR) and seek relevant approval for ministry expenses.
• Manage ministry database including updating of participants’ contacts.
• Provide logistical support including study materials to be distributed to participants.
• Coordinate ministry events, pre-event publicity, registration and compile post-event feedback evaluation.
• Assist with ministry outreach programs.

Office/Clerical Support

• Assist with screening and routing of incoming calls and visitors to the Church office; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors.
• Monitor and maintain office supplies.
• Attend ministry events as necessary.
• Attend Administrative Staff and Senior Staff meetings as required.
• Provide clerical, administrative or communication support to other ministries where required.

Remuneration will commensurate with relevant qualifications and experiences.

If you are called to lead, expand and energize the Discipleship ministry in IBC, please submit your resume or CVs to [e-mail]. Only shortlisted candidates will be notified. We look forward to hearing from you.