Administrative Assistant, Property Management

CBRE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property management company in Singapore is seeking an Admin Assistant to provide comprehensive administrative and customer service support. The role involves managing various tasks including filing, preparing reports, and assisting residents and visitors. Ideal candidates should possess N/ O levels or equivalent certification, have experience in the property management industry, and exhibit strong interpersonal skills. Office administration duties, such as inventory management and correspondence handling, are also essential. This position requires a meticulous individual open to work 5.5 days a week.

Qualifications

• N/ O levels or relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills.
• Meticulous to ensure administrative accuracy.
• Open to work 5.5 days.

Responsibilities

• Perform administrative and customer service support for various projects.
• Complete records, reports and other duties as required.
• Provide directions and general assistance to residents and visitors.
• Perform all office administrative duties including filing and records management.
• Assist in the compilation of monthly and quarterly reports.
• Handle all inward and outward correspondences.

Skills

Fire Safety

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Property Management

Travel Arrangements

Administrative Work

Inventory

Tenant

Administration

Data Entry

Equipment Maintenance

Communication Skills

Administrative Support

Microsoft Word

Customer Service

Real Estate

Scheduling

Able To Work Independently

Education

N/ O levels or other relevant professional certification

Tools

Microsoft Office

Job description

Roles & Responsibilities

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities' booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Tell employers what skills you have

• Fire Safety
• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Property Management
• Travel Arrangements
• Administrative Work
• Inventory
• Tenant
• Administration
• Data Entry
• Equipment Maintenance
• Communication Skills
• Administrative Support
• Microsoft Word
• Customer Service
• Real Estate
• Scheduling
• Able To Work Independently