Asia Administrative Assistant

SOA ASIA-PACIFIC GATEWAY PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A leading actuarial organization is seeking an Asia Administrative Assistant in Singapore. This full-time hybrid role supports operational efficiency by managing administrative tasks, coordinating events, and assisting in stakeholder engagement. Candidates should possess a diploma related to business or events, have 0-5 years of experience, and demonstrate strong communication skills in English, along with proficiency in MS Office. Opportunities for professional growth and a diverse work culture await.

Benefits

Competitive Compensation

Health and Wellness support

Professional growth opportunities

Inclusive working culture

Qualifications

• 0-5 years of related administrative or event coordination experience.
• Experience supporting multicultural or regional teams is an advantage.

Responsibilities

• Provide general administrative support for the Singapore and Hong Kong offices.
• Coordinate logistics for meetings, events, and committees.
• Support internal teams on educational, marketing, and research initiatives.

Skills

Excellent written and verbal communication skills in English

Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Ability to support multicultural or regional teams

Additional Asian language proficiency

Education

Diploma in Business Administration or Events Management

Tools

Zoom

Smartsheet

Salesforce

Qualtrics

Job description

This is a full-time hybrid role based in Singapore

Please note that this position is open to Singapore Citizens and Permanent Residents only, as the Society of Actuaries is unable to provide work pass sponsorship for this role.

Your Purpose

The Asia Administrative Assistant will support the Society of Actuaries’ East and Southeast Asia operations by ensuring smooth administrative, logistical, financial, and event‑related processes. This role is essential to maintaining operational efficiency, supporting regional initiatives, and enabling strong communication with SOA members, candidates, volunteers, and partners throughout the region.

What You’ll Do

Administrative & Office Support

• Provide general administrative support for the Singapore and Hong Kong offices, including report preparation, data maintenance, record management, and clerical tasks.
• Maintain documentation and ensure accurate and timely updates to internal systems.

Event & Meeting Coordination

• Coordinate logistics for virtual and in‑person meetings, committees, and regional events.
• Manage venue sourcing, vendor coordination, contracts, speaker arrangements, registration, and post‑event reporting.

Project & Stakeholder Support

• Support internal teams and external partners on educational, marketing, and research initiatives.
• Assist with ad hoc projects and contribute to process improvements.
• Process expenses, reimbursements, invoices, and credit card statements.
• Assist with vendor sourcing, office supplies, and shipment coordination.

Travel Coordination

• Arrange staff and volunteer travel (flights, hotels, visa documents, transportation).
• Prepare itineraries, briefing materials, and required travel documentation.

What You’ll Need

Education & Experience

• Diploma in a relevant discipline (e.g., Business Administration, Events Management) or equivalent experience.
• 0–5 years of related administrative or event coordination experience.
• Experience supporting multicultural or regional teams is an advantage.
• Excellent written and verbal communication skills in English. Additional Asian language proficiency (e.g., Chinese, Malay, Korean, Thai) is preferred to support regional stakeholders.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Willingness to learn SOA platforms such as Zoom, Smartsheet, Agiloft, Salesforce, Qualtrics, and others.

What We Offer

Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
Meaningful Work & Global Impact: Be part of a respected international professional association, supporting programs that advance actuarial education and the profession across Asia.
Professional Growth & Development: Opportunities to learn new systems, participate in regional initiatives, collaborate with global colleagues, and build skills in events, stakeholder management, administration, and operations.
Health and Wellness: Your well‑being is important to us. Enjoy support with financial support for health benefits and a wellness reimbursement.
Inclusive & Supportive Culture: Work within a diverse, multicultural environment where collaboration, respect, and continuous improvement are core values.

Kindly send in your application here ONLY: https://lnkd.in/g2cJFzk8

The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.