Administrative Assistant

DKA AEROSPACE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent aerospace company in Singapore is seeking an experienced Administrative Assistant to manage office duties efficiently. This role requires multitasking, excellent organizational abilities, and strong communication skills. Responsibilities include answering calls, scheduling interviews, managing travel arrangements, and maintaining office supplies. The ideal candidate should possess at least one year of relevant experience and strong proficiency in MS Office. Join the team to contribute significantly to the office's productivity.

Qualifications

• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• At least 1 year of experience in the field or in a related area.

Responsibilities

• Answer and direct phone calls.
• Handle onboarding and offboarding processes.
• Schedule candidate interviews and staff meetings.
• Check workers' attendance.
• Coordinate travel arrangements.
• Serve drinks and direct clients to meeting rooms.
• Order and monitor supplies.
• Provide administrative support.
• Maintain up-to-date employee leave records.

Skills

Ability to Multitask

Microsoft Office

Microsoft Excel

Travel Arrangements

Office Management

Data Entry

Attention to Detail

Administrative Support

Scheduling

Directing

Education

GCE A Levels or Diploma

Tools

MS Office

Job description

Roles & Responsibilities

Job Responsibilities

• Answer and direct phone calls and pass them on
• Handling employees on boarding and off boarding process
• Scheduling candidate’s interview and setup for staff meeting
• Checking workers attendance
• Coordinate travel arrangements (booking of flights, hotels, transfer, visas etc)
• Serving drinks and directing client to meeting rooms
• Ordering and monitoring of office, pantry and toilets supplies
• Coordinating all other front desk activities
• Collecting and segregating mails daily
• Mail out cheques and dropping off cheques at quick cheque deposit box
• Arranging for local and overseas couriers
• Provide administrative support to admin and accounting department
• Data entry duties
• Maintain up-to-date employee leave records
• Carry out administrative duties e.g. filing, copying, binding, scanning etc
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Reply to email, telephone, or face to face enquiries
• Handle sensitive information in a confidential manner
• Any other ad-hoc duties

Requirements

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Proficient in MS Office
• At least 1 year of experience in the field or in a related area
• GCE A Levels or any Diploma

Tell employers what skills you have

• Ability to Multitask
• Microsoft Office
• Microsoft Excel
• Travel Arrangements
• Arranging
• Office Management
• Data Entry
• MS Office
• Accounting
• Attention to Detail
• Administrative Support
• Scheduling
• Directing