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We are looking for a highly organized and proactive Personal Assistant to support the daily responsibilities of the HR & Operations Manager. This role requires someone with strong administrative and coordination skills, with a solid understanding of HR processes, general business operations, and basic marketing and POS support. If you are versatile, reliable, and detail-oriented, we’d love to hear from you.

Key Responsibilities:

· Schedule & Calendar Management
Coordinate meetings, appointments, and daily schedules to ensure optimal time management.

· HR Administrative Support
Assist in employee onboarding, leave tracking, and maintaining up-to-date personnel records.

· Operations Support
Provide assistance with day-to-day business operations including data updates, basic reporting, and process coordination.

· POS System Assistance
Help monitor POS operations, compile daily sales summaries, and support related administrative tasks.

· Marketing & Design Coordination
Support in planning social media content, preparing basic layouts or assisting with campaign materials.

· Document Preparation
Draft letters, meeting minutes, presentations, reports, and other documents for internal use.

· Filing & Data Management
Maintain organized digital and physical filing systems for easy document access and retrieval.

· Communication Liaison
Coordinate internal communication and liaise with external vendors or stakeholders when necessary.

· Other Ad Hoc Tasks
Provide flexible assistance in various areas to support smooth business operations.

Requirements:

· Education:
Diploma or Degree in Business Administration, Human Resource Management, Secretarial Studies, or a related field.

· Experience:
At least 2 years of experience in a personal assistant, administrative, or HR-related role. Fresh graduates with strong potential are also welcome.

· Language Proficiency:
Excellent command of English and Bahasa Malaysia. Proficiency in Mandarin is required for dealing with Mandarin-speaking staff and partners.

· Tech Skills:
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with POS systems or basic design tools like Canva is a plus.

· Soft Skills:
Highly organized, able to multitask, detail-oriented, trustworthy, and professional in handling confidential matters.

· Mobility:
Must have access to own transportation. Willing to travel for work-related tasks when necessary.

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant to the Manager? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? Are you willing to undergo a pre-employment background check? How many years' experience do you have as a data analyst?

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