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Office Manager - Law Firm
Job summary
A reputable law firm in Leeds is looking for an experienced Office Manager to ensure daily operations run smoothly. Key responsibilities include managing office maintenance, coordinating HR tasks such as recruitment and onboarding, and supporting marketing efforts. The ideal candidate should have prior experience in office management, exceptional multitasking abilities, and strong interpersonal skills. This role requires a presence in Leeds with occasional travel to Harrogate. A competitive salary and a collaborative work environment are offered.
Benefits
Qualifications
- Previous experience in office management or a senior administrative role.
- Exceptional multitasking skills to manage competing priorities.
- Strong interpersonal skills for effective communication.
Responsibilities
- Coordinate office maintenance and ensure health and safety compliance.
- Manage initial recruitment stages and onboarding/offboarding processes.
- Act as the internal bridge to the external marketing agency.
Skills
Location: Leeds (with one day per week in Harrogate)
Salary: Based on experience
Work Pattern: Full-Time
We are seeking a proactive and highly organized Office Manager to join our reputable law firm. This is a pivotal role ensuring the smooth day-to-day operation of our Leeds headquarters, with a weekly presence in our Harrogate office. You will be the "glue" that holds the office together, supporting our legal professionals by managing everything from HR coordination and recruitment to facilities and internal marketing liaison.
The ideal candidate will be a self-starter who enjoys a variety of tasks and can switch between administrative duties and people-focused projects with ease.
1. Office & Facilities Management
- Act as the primary point of contact for office maintenance (e.g., liaising with plumbers or contractors).
- Coordinate fire alarm testing and ensure health and safety compliance.
- Manage stationery inventory and oversee all office-related procurement.
- Coordinate parking passes for team members at the Harrogate site.
2. HR & People Operations
- Recruitment: Manage initial recruitment stages, including scheduling interviews and drafting employment contracts.
- Onboarding/Offboarding: Setting up desks and accounts for new starters and ensuring a smooth transition for leavers.
- Team Support: Tracking holiday requests and managing staff accounts for seminars and professional development bookings.
- Culture: Taking the lead on organizing firm-wide social events and team-building activities.
3. Marketing & Communications Support
- Act as the internal bridge to our outsourced marketing agency.
- Review marketing content and coordinate with colleagues for filming or promotional activities.
- Experience: Previous experience in office management or a senior administrative role (experience within a law firm or professional services is a plus).
- Organization: Exceptional multitasking skills with the ability to manage competing priorities.
- Communication: Strong interpersonal skills to engage with everyone from building contractors to senior partners.
- Flexibility: Ability to travel to the Harrogate office one day per week.
- Competitive salary based on experience.
- A collaborative and professional work environment.
- Opportunities for professional development.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.