EA & Private PA to Founder of Private Family Office in Hampstead

Lavender Jones Recruitment; Greater London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A London-based family office is seeking an experienced senior EA and private PA to support the Founder and family. The role requires working in Hampstead fulltime with remote afternoons allowed. Candidates should have experience supporting high-net-worth individuals and be able to manage diverse responsibilities. Ideal applicants are proactive, organized, and have a strong emotional intelligence, enabling them to navigate family and business contexts with ease. This role offers flexibility and autonomy in a high-responsibility environment.

Qualifications

• Experience supporting HNWIs in a business and personal capacity.
• Proven EA experience focused on organization and efficiency.
• Private PA experience with family office knowledge required.

Responsibilities

• Schedule meetings and manage travel arrangements.
• Coordinate family schedules and manage suppliers.
• Provide admin support for family foundation business.

Skills

Strong organization skills

Proactive mindset

Problem-solving abilities

High emotional intelligence

Interest in health and fitness/wellness

Job description

This small family office based in Hampstead requires an experienced senior EA and private PA to support the Founder and his family plus the Chief of Staff. The role is fulltime and will require you to be in the office in Hampstead every morning and the afternoons can be worked from home. This means we are looking for someone who lives relatively close to Hampstead. The role is incredibly varied as the Principal and his wife have many different elements to their life whether that is on the investment side, charitable foundations or personal pursuits and therefore we are looking for someone who has proven experience supporting HNWIs in both a business and personal capacity and has worked in a small family office and across multiple time zones.

The core responsibilities are as follows:

EA responsibilities

• Scheduling
• Travel booking when appropriate, including occasional conference booking
• Email correspondence
• File management including an early project to clean up old versions of the shared area
• Office management (this is very light as office is small and serviced)
• Assistance with organising team offsites where appropriate

Private PA responsibilities

• Coordinating family schedule - including kids and school responsibilities
• Managing suppliers for the family (e.g. payment of tutors)
• Recruitment of new housekeeper (e.g. chef)
• Strong interest in and ongoing overview of family health and wellbeing
• Admin support on any family foundation related business
• Personal social planning for family e.g. booking restaurants, researching experiences etc
• Ad hoc research for the Principal and his wife

In terms of profile, we are looking for:

• Someone with family office experience (to have experienced liaising with various investors and stakeholders)
• Proven EA experience with strong organisation skills
• Proven private PA experience supporting a HNWI
• Close proximity to Hampstead
• A bonus would be someone with an interest in health and fitness/wellness

We are seeking someone who is comfortable juggling multiple priorities, highly proactive, accurate and extremely efficient in their working style. Previous private PA experience is required so that the candidate can demonstrate that they have had to think outside of the box, be resourceful and have the ability to problem solve. The ideal candidate will be able to quickly assimilate information and present it in a clear, concise format that allows others to digest it easily. High emotional intelligence is essential, as the successful individual will be working within a small, forward‑thinking team of motivated and high‑performing people. The environment offers a high level of responsibility alongside a great deal of autonomy. As trust is built with the Principal, there is considerable flexibility to support family life.