Executive Assistant in Private Equity

Bain and Gray; Greater London; On-site; GBP 50,000 - 60,000; Full time

Job summary

A boutique private equity firm in London is seeking a highly skilled Executive Assistant to support its senior leadership team. The successful candidate will manage diaries, coordinate travel, and handle client interactions with utmost professionalism. This role offers the opportunity to engage in exciting projects within a growing, entrepreneurial environment. Ideal for those with over 5 years' EA experience, the position promises competitive compensation and a vibrant workplace culture.

Benefits

Competitive bonus structure

Two weeks off at Christmas

Annual ski trips

Qualifications

• At least 5 years’ experience as an EA/Senior EA within private equity, hedge funds, or finance.
• Advanced skills in Outlook diary management, Excel, and PowerPoint.
• Experience with senior stakeholders and UHNW individuals.

Responsibilities

• End-to-end diary management, travel coordination, and meeting logistics.
• Act as a point of contact for internal and external stakeholders.
• Support transaction-heavy workflows and prepare meeting materials.

Skills

Diary management

Excel

PowerPoint

Organisational skills

Client interaction

Job description

Executive Assistant in Private Equity

Reference: TP7165

Location: 5 days in their amazing new offices in Mayfair, London

Salary: £50,000 - £60,000 + incredible bonuses

An independent, boutique private equity firm is seeking a highly experienced Executive Assistant to support a small senior leadership team (3–5 executives). This is a high‑trust, high‑impact role within a lean, entrepreneurial business that is scaling rapidly.

Currently a close‑knit team of 7, the firm plans to double in size in the next two years. This role is ideal for an EA who thrives in a fast‑paced environment, enjoys variety, and is comfortable combining executive support with office management and personal PA duties. It also offers the chance to get involved in exciting dynamic projects.

Key Responsibilities

• End-to-end diary management, travel coordination, meeting logistics, and inbox management
• Act as a key point of contact for internal and external stakeholders, including UHNW / VIP clients, with the highest level of discretion and professionalism
• Support transaction-heavy workflows: scheduling diligence calls, managing documentation, and preparing meeting materials and presentations
• Handle office management duties including vendor coordination, facilities, supplies, and general operations
• Provide ad hoc personal PA support, including concierge‑style arrangements and private logistics
• Create high‑quality PowerPoint presentations and maintain trackers and reports in Excel
• Leverage AI and productivity tools to improve efficiency and workflow
• Manage events, such as client events, golf days, summer events, Christmas party, and annual ski trip

Required Experience & Skills

• At least 5 years’ experience as an EA/Senior EA within private equity, hedge funds, finance, or a similar environment
• Advanced Outlook diary management skills; strong Excel and PowerPoint capabilities
• Familiarity with senior stakeholders and UHNW individuals; hospitality or concierge‑style experience highly advantageous
• Exceptionally organised, detail‑oriented, and calm under pressure
• Discreet, proactive, resilient, and solutions‑focused
• Comfortable working in a small, growing firm where priorities evolve and ownership is encouraged

Personal Attributes

• Polished, professional, and highly presentable
• Naturally organised with strong judgement and integrity
• Anticipates needs and executes seamlessly
• Confident, personable, bubbly, and with a great sense of humour

Benefits

• Competitive bonus structure (two bonuses annually)
• Two weeks off at Christmas
• Annual ski trips and regular social and client events

This is a standout opportunity for an exceptional Executive Assistant looking to join a high‑calibre private equity firm at an exciting stage of growth. If this sounds like you, then please apply today.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.