Office Management Assistant

DP World; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global logistics company is seeking an Office Management Assistant in Greater London to support its operational needs. The role requires fluency in Hungarian and English, strong organizational skills, and proficiency in MS Office. Responsibilities include administrative support, meeting coordination, and managing office supplies. The ideal candidate is proactive, detail-oriented, and able to work independently in a fast-paced environment. This position offers competitive compensation within an international team committed to trade optimization.

Benefits

Market competitive compensation

Opportunities for personal growth

Qualifications

• Fluency in Hungarian and English, both written and spoken.
• Valid driving license and the ability to navigate efficiently.
• High level of confidentiality and professionalism required.
• Capable of solving operational issues independently.

Responsibilities

• Support leaders with scheduling and business travel arrangements.
• Organize and maintain document filing systems.
• Track office supply inventory and coordinate purchasing.
• Welcome visitors and manage safety onboarding.
• Assist HR with company events and activities.

Skills

Fluent in Hungarian and English

Strong organizational skills

Excellent communication skills

Proactive and adaptable

Attention to detail

Tools

MS Office

Job description

Do you enjoy being at the center of operations, making things run smoothly and ensuring everyone has what they need to succeed?
Are you highly organized, proactive, and someone who takes pride in creating a well-functioning office environment?
Are you eager to contribute to a growing operation supporting one of the world’s most innovative automotive manufacturers?

If yes — then you may be the Office Management Assistant we are looking for at DP World in Debrecen, Hungary.

About the Role

As an Office Management Assistant, you will play a vital role in supporting our Debrecen site and keeping the office environment efficient, organized, and aligned with our operational needs. You will work closely with site leadership, HR, and key internal stakeholders, providing administrative support, coordinating meetings, managing office supplies and services, handling guests, and contributing to corporate events. You will help ensure that our workplace remains clean, compliant, and welcoming for all employees and visitors.

Who You Are

You are a structured and solutions-oriented professional who communicates simply and clearly.
You bring new ideas and challenge inefficiencies to improve the way we work.
You value honesty, teamwork, and respect in all interactions.
You move quickly and take initiative — always looking for the best way to support the business.

You understand the needs of colleagues and visitors, and you take pride in creating a positive experience for everyone at the site.

Key Responsibilities

• Support leaders with scheduling, business travel arrangements, and meeting coordination

• Prepare, manage, and securely handle confidential documents and reports

• Organize digital and paper-based documentation and maintain proper filing systems

• Track office supply inventory and coordinate purchasing needs

• Welcome visitors and coordinate safety onboarding activities

• Oversee office cleaning services and ensure a tidy, efficient workspace

• Assist HR with planning and executing company events and employee activities

• Manage invoices and support basic administrative finance tasks

• Coordinate company car-related matters and ensure compliance

• Handle various ad-hoc administrative requests from leadership

• Follow 5S standards and contribute to a clean and controlled work environment supporting BMW & DP World requirements

Requirements

• Fluent in Hungarian and English (written and spoken)

• Valid driving license

• Strong organizational skills and attention to detail

• Excellent communication and interpersonal skills

• Proactive, adaptable, and able to work in a fast-paced environment

• High level of confidentiality and professionalism

• Ability to independently solve operational issues and elevate when necessary

• Comfortable using MS Office and other basic IT tools

Compensation

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses – Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of Syncreon, Imperial and P&O.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW

TO CHANGE WHAT'S POSSIBLE FOR EVERYONE

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they’re empowered to be their true, authentic selves.