Office Administrator

Vantage Consulting Ltd; Stoke-on-Trent; On-site; GBP 25,000 - 30,000; Full time

Job summary

A professional consulting firm in Stoke-on-Trent seeks an Office Administrator to provide day-to-day administrative support. The ideal candidate should have experience in office administration, good IT skills, and the ability to manage tasks independently and as part of a team. Responsibilities include maintaining records, managing office supplies, and assisting with finance tasks using Sage software. This is a full-time, permanent position with a focus on maintaining confidentiality and improving office processes.

Qualifications

• Previous experience in an office administration role.
• Basic experience with Sage or similar accounting software preferred.
• Good IT skills with Microsoft Office (Word, Excel, Outlook) required.
• Strong organisational and time-management skills essential.
• High accuracy and attention to detail necessary.
• Effective communication skills and professionalism required.
• Ability to work independently and collaboratively.

Responsibilities

• Provide day-to-day administrative support including filing, data entry.
• Answer and direct phone calls and emails professionally.
• Maintain accurate records and databases.
• Manage office supplies and orders.
• Assist with diary management and meetings.
• Support finance tasks like processing invoices.
• Use Sage for data entry and record updates.
• Support credit control and follow-ups.
• Assist with month-end administration.
• Liaise with external accountants as needed.
• Provide support to managers and team members.
• Ensure confidentiality and compliance with data protection.
• Help improve office systems and processes.

Skills

Previous experience in an office administration role

Basic experience with Sage or similar accounting software

Good IT skills, including Microsoft Office

Strong organisational and time-management skills

High level of accuracy and attention to detail

Good communication skills

Ability to work independently and in a team

Tools

Sage accounting software

Microsoft Office

Job description

Office Administrator

Stoke on Trent (office based) – 3-month FTC

Key Responsibilities

• Provide day-to-day administrative support including filing, data entry, document control, and correspondence.
• Answer and direct phone calls and emails in a professional manner.
• Maintain accurate records and databases.
• Manage office supplies and stationery orders.
• Assist with diary management, meetings, and general office coordination.
• Assist with basic finance tasks such as processing invoices and expenses.
• Use Sage accounting software for routine data entry and record updates (training can be provided if needed).
• Support credit control activities, including monitoring invoices and payment follow-ups.
• Assist with month-end administration and reporting where required.
• Liaise with external accountants or bookkeepers as needed.
• Provide administrative support to managers and team members.
• Ensure confidentiality and data protection procedures are followed.
• Support the improvement of office systems and processes.

Skills & Experience

• Previous experience in an office administration role.
• Basic experience or familiarity with Sage or similar accounting software (desirable, not essential).
• Good IT skills, including Microsoft Office (Word, Excel, Outlook).
• Strong organisational and time-management skills.
• High level of accuracy and attention to detail.
• Good communication skills and a professional approach.
• Ability to work independently and as part of a team.

Job Information

• Job Title: Office Administrator
• Company: Vantage Consulting Ltd
• Location: Stoke, Staffordshire
• Posted: Jan 6th 2026
• Closes: Feb 6th 2026
• Sector: Administration
• Contract: Permanent
• Hours: Full Time