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Office Operations Coordinator
Job summary
A leading staffing agency in Worthing is seeking an experienced Office / Operations Coordinator to manage front-of-house communications, coordinate meetings, and maintain job data systems. The role includes administrative support in a fast-paced environment, requiring strong multitasking abilities and organizational skills. Competitive salary of £14.00 - £16.00 PH depending on experience.
Benefits
Qualifications
- Strong office/admin experience, preferably in engineering or manufacturing.
- Confident multitasker who follows through, uses initiative, and communicates clearly.
- Comfortable prioritising in a fast-moving SME environment.
Responsibilities
- Manage calls, inboxes, letters, and parcels; respond promptly and professionally.
- Coordinate calendars, book meetings, and prepare packs/notes.
- Accurate data entry, scanning, and document control.
Skills
Tools
An excellent opportunity for an experienced Office / Operations Coordinator to join a well-established company.
Job Type: Full-Time, Permanent.
Salary: Competitive Salary £14.00 - £16.00 PH, Depending on Experience.
Location: Worthing, West Sussex BN14.
Working Hours: Mon-Thu 8:00-17:00, Fri 8:00-14:00.
Holidays: 22 days + UK bank holidays.
- Front-of-house & comms: Manage calls, inboxes, letters and parcels; respond promptly and professionally
- Scheduling & meetings: Coordinate calendars, book meetings, prep packs/notes
- Data & records: Accurate data entry, scanning and document control; keep systems current
- MRP & production support: Maintain job data in ProgressPlus (or similar MRP); create/issue route cards & cutter cards
- Procurement & stock: Obtain prices (steel/tooling), raise purchase orders, receipt stock in Sage, maintain stationery & consumables
- Client accounts: Day-to-day account admin and updates; help ensure smooth order flow
- ISO support: Keep procedures, logs and registers tidy and audit-ready
- People admin: Collate overtime/additional hours forms; check completeness before payroll
- General admin: Anything else needed to keep the office and factory supported
- Confident multitasker who follows through, uses initiative, and communicates clearly
- Accuracy with strong organisational and problem-solving skills
- Office/admin experience (engineering/manufacturing helpful)
- Familiarity with MRP (ProgressPlus advantageous) and Sage (POs/receipting)
- Comfortable prioritising in a fast-moving SME; calm under pressure and team-spirited
- Secure, full-time permanent position
- Salary: Competitive and based on experience
- 22 days annual leave + UK bank holidays
- Christmas shutdown period
- Workplace pension
- Free on-site parking
If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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